LCU: Advancement Office Assistant
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Advancement Office Assistant
Functional Title: Advancement Office Assistant
Classification: Full Time/Non-Exempt
Department: University Advancement
Reports To: Director of Advancement Operations
Primary Function: Provide support for the Office of University Advancement while serving in a support role for Advancement Operations.
Major Duties:
- Managing and maintaining the front office, including a regular front office presence, friendly customer service, and connecting visitors to campus contacts.
- Support University Advancement staff with expense reports, inventory, and purchasing.
- Provide clerical and administrative support to the VPA and Advancement staff including contact reports and stewardship activities for alumni, donors, and friends of the University.
- Liaison for reporting and data for the university, including the scholarship process and other fundraising activities.
- Enters data into university advancement software according to prescribed standards established by the university.
- Performs quality reviews of information prior to it getting entered and continuously reviews data for corrections.
- Ability to perform data queries as requested by the Database Manager.
- Create and run reports and various data outputs as prescribed by the needs of the university.
- Coordinates with Database Manager regularly on other database maintenance projects as needed.
Other:
- Become a technical and knowledgeable resource of the university advancement software.
- Become knowledgeable of the university advancement processes and LCU business processes and procedures.
- Maintains high level of confidentiality, sensitivity, and security of all advancement related information and data files at all times.
- Perform other related duties as assigned.
Job Requirements
- Ability to work on a variety of projects and problem solve.
- Strong organizational skills.
- Outstanding quality in data entry.
- Experience in Microsoft Office products suite (Word, Excel, Outlook) and presentation software.
- Comfortable communicating with alumni, donors, and the campus community (electronically, by telephone, and in person).
- Positive attitude. Eager to help. Enjoys being in a team support role.
- Ability to stay on task and complete tasks in a timely manner.
- Maintains a high level of confidentiality.
- Ability to adapt to changes in the work environment.
- Professional attitude and appearance are necessary.
- Read, understand, and consistently apply and adhere to LCU policies and University Advancement department procedures.
Education and Experience:
- Associates or Bachelor's degree preferred
- Advanced Microsoft Excel skills preferred
Physical Requirements:
While performing the essential duties of this job, the employee will be required to do the following:
- Be ambulatory around campus and in buildings.
- Required to regularly sit and stand.
- Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing, distributing mail and picking up small objects.
- Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly or quickly.
- Be able to hear average or normal conversations and receive verbal information.
- Required to lift packages and/or move heavy objects, 50+lbs.
NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.
Disclaimer:
This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.
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