Admissions Coordinator

Position Details

Position Information

Position Title Admissions Coordinator UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Admissions Coordinator is responsible for various administrative duties in support of the Doctor of Osteopathic Medicine, Master of Public Health, and Master of Biomedical Sciences application and interview process. The Admissions Coordinator reports to the Assistant Dean of Admissions and Enrollment.

This position is located at Brooks City Base in South San Antonio at 7615 Kennedy Hill Drive.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Duties Description of Job Duties

• Serves as first point of contact greeting and assisting visitors and prospective students.
• Responds to student phone calls and emails.
• Coordinates and communicates with prospective students at each stage of the admissions process.
• Assists with the admissions application processes, including grade calculations, scanning documents, and social media checks.
• Assists with the planning and execution of recruitment events.
• Assists with interview preparation.
• Reconciles travel expenses and manages other budget-related items.
• Provides support for admissions committees and various other school committees.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Proficiency in Microsoft Office Excel, Word, Outlook, PowerPoint.
• Ability to learn and post to social media outlets, as well as respond to messages.
• Strong proficiency in spelling, grammar, punctuation, and sentence structure to ensure that written communication is complete, concise, and error-free.
• Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Ability to maintain accuracy and attention to detail.
• Ability to manage, prioritize, and complete multiple assignments.
• Ability to work independently and in a team-oriented environment.
• Ability to maintain confidentiality at all times.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

High school diploma or equivalent.

Required Work Experience

Two (2) years of prior office support experience in a complex office environment.

Preferred Qualifications

• Office experience in higher education.
• Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs.

Physical Demands

• Ability to lift up to 20lbs for table set-up/tear-down at events and lifting of office/event materials.
• Ability to reach overhead, bend, and squat to retrieve office/event materials.
• Ability to push/pull event carts holding up to 40 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Posting Details

Posting Details

Posting Number AS2267PO Number of Vacancies 1 Job Type Full Time Job Category Staff (non-exempt) Desired Start Date 07/16/2026 Position End Date (if temporary) Reports to Interim Assistant Dean of Admissions Salary $40,000 - $42,000 Annualized Open Date 06/05/2026 Close Date Open Until Filled Yes Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • What is your highest level of education achieved?

• Less than High School Education or GED equivalent

• High School Education or GED equivalent

• Some college

• Associate's Degree

• Bachelor's Degree or above

• • How many years of experience do you have providing office support in a complex office setting?

• Less than 2 years

• 2 years

• 3 years

• 4 years

• 5 years

• 6 or more years

• • List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.

(Open Ended Question)

• • Describe your experience serving as a first point of contact in an office environment.

(Open Ended Question)

• • Describe your experience working with purchase orders and account reconciliations. Specify where such experience was gained, time period, your job title, and direct responsibilities.

(Open Ended Question)

• • Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
• No
• Yes, I have a valid driver license and I am at least 21 years old