Administrator/Assistant/Secretary/Clerk - Coordinator

Administrator/Assistant/Secretary/Clerk - Coordinator

Start/End Dates: 10/21/2026 - 9/30/2027

Pay Rate: $25.00/hr. - $27.00/hr.

Job Description: Retail Innovation and Integration Coordinator, Marketing Integration

Key Responsibilities

* Assist in coordinating the procurement, tracking, and delivery of merchandise samples for cross-functional partners, including Public Relations, Site Marketing, Synergy, and other key stakeholders. Support product showcases and event room setup as needed.

* Assist in maintaining the merchandise sample tracking system, ensuring accurate inventory visibility and timely product allocation for photography, influencer programs, unboxings, media events, social content, and other marketing activations.

* Ensure weekly social media recap reports are compiled, distributed, and communicated to relevant stakeholders.

* Support the identification and communication of retail merchandise priorities, key product launches, marketing beats, and strategic initiatives to marketing and commercialization partners.

* Partner with retail merchandising teams to identify category-specific opportunities requiring marketing support to drive awareness, engagement, and revenue growth.

* Maintain and organize the Marketing Integration image library, ensuring assets are current, accessible, and properly archived.

* Assist in managing the clearance process for cross-category program names and marketing initiatives to ensure brand and legal compliance.

* Build and maintain strong working relationships with key partners across our client to facilitate effective collaboration and communication.

* Support and help facilitate bi-weekly Merchandise Marketing Communications meetings, ensuring alignment across key stakeholders.

* Collaborate with Merchandise Managers to elevate seasonal and promotional product opportunities, supporting sell-through objectives and minimizing inventory liability.

* Assist in the development and alignment of messaging for merchandise activations and marketing campaigns.

* Prepare and coordinate presentation materials, briefs, recaps, and stakeholder inputs for milestone meetings, leadership reviews, and strategic business updates.

* Support the coordination of the Retail Innovation Lab calendar by managing stakeholder requests and facilitating the timely scheduling of product reviews, marketing showcases, innovation testing, and other cross-functional business activities.

* Provide project coordination and administrative support for merchandising, marketing, and innovation initiatives as assigned.

* Support the Marketing Integration team in delivering compelling brand experiences and maintaining excellence across all marketing touchpoints.

Core Competencies

* Cross-functional partnership and collaboration

* Project coordination and execution

* Merchandise sample management

* Marketing communications support

* Organizational excellence and attention to detail

* Presentation development and storytelling

* Strategic thinking and problem-solving

* Brand stewardship

* Competitive and market awareness

* Stakeholder communication and relationship management

* Calendar and resource coordination

Additional Details:

Anticipated Assignment: ASAP-September 30, 2027; start date is flexible, with a preference for onboarding before Thanksgiving. Focus is more on identifying the right candidate. Manager will accommodate if someone has to give a 2-week notice.

Hours: 8:30 AM-5:30 PM or 9:00 AM-6:00 PM. Overtime is not anticipated.

Assignment Type: Temporary. An extension may be considered based on business needs. Permanent conversion is not guaranteed.

Travel: Travel is not expected.

About the Role

Support a collaborative, fast-paced team at the intersection of retai

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.