Administrative Support Associate II

This position is located in Montgomery, Alabama

The College of Pharmacy’s Clinical Health Services Department is excited to recruit candidates for an Administrative Support Associate, who will provide front desk reception and general administrative and clerical support at the State Employee Wellness Clinic in Montgomery, AL. This position acts as the first point of contact for our patients and facilitates patient scheduling, record management, filing of health records, answering phones, organizing mail, purchasing/ordering supplies, and a broad variety of office and patient support duties and tasks

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

• High school diploma or equivalent
• 4 years of experience in clerical and administrative support services.

Substitution allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

• Knowledge of office rules, procedures and operations that require previous training and experience to perform.
• Excellent interpersonal skills
• Strong organizational skills
• Strong attention to detail 

Desired skills:

• Previous experience in medical/healthcare from office support
• Intermediate MS Office Suite skills
• Experience with medical software programs

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!