Administrative Student Assistant

Chapman University

Orange, CA

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JOB DETAILS

SALARY

$16–$20 Per Hour

SKILLS

Administrative Skills, Communication Skills, Data Entry, Database Technology, Detail Oriented, Health Education, Microsoft Excel, Microsoft Word, Operational Support, Organizational Skills, Pharmacy, Presentation/Verbal Skills, Quality Management, Reporting Skills, Writing Skills

LOCATION

Orange, CA

POSTED

1 day ago

Posting Details

Student Title Classification Information

Quick Link

Job Number
SE161924

Position Information

Department or Unit Name
School of Pharmacy- Dean's Office

Position Headcount
1

Position Title
Administrative Student Assistant

Academic Year
Academic Year 2025-2026

Term or Semester
All Academic Year

Is this Role for an Undergrad or Grad Student?
Grad and Undergrad

Anticipated Pay Range
$16.00 - $20.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?
Rinker

Approved Supervisor
May Mak

Supervisor Email
mmak@chapman.edu

Scheduling
Please use dates within Chapman Academic Calendar
(

Desired Start Date
04/27/2026

Projected End Date
04/26/2027

Average number of hours per week
Up to 10 Hrs

Position Summary Information

Job Description Summary

The Student Administrative Assistant will help support program operations 8 hours a week by contacting community partners, updating records in the CORE database, and assisting with data entry and reporting. Ideal for students who are organized, detail-oriented, and enjoy communication.

Responsibilities

Calling chain and institutional pharmacies to recruit sites and preceptors
Calling previous preceptors who haven't sent us availability recently to renew interest; updating their contact information in CORE ELMS software
Helping us assess Introductory Pharmacy Practice Experience (IPPE) availability over time
Calling elective preceptors to collect learning objectives and student activities
Pull other data from CORE and generate QI report

Required Qualifications

Current Undergraduate or Graduate student in good academic standing
Strong verbal and written communication skills, with professional phone and email etiquette
Comfortable making outreach calls to pharmacy sites in a professional manner
Proficiency with Microsoft Excel and Word, and the ability to learn and navigate database systems such as CORE ELMS
Ability to collect, organize, and summarize data for basic quality improvement reporting
Dependable, self-motivated, and able to work independently with minimal supervision.

Desired Qualifications

Prior experience in a clerical, administrative, or data entry role
Familiarity with pharmacy practice settings or health professions education
Experience using CORE ELMS or other student management systems

Special Instructions to Applicants

Budget Information

Is Federal work-study required?
With or Without FWS

Administrative Student Assistant

Chapman University

Orange, CA

About the Company

Chapman University

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