Administrative Specialist (Temp)

Job Description - Administrative Specialist (Temp) (26000834)

Job Description

Administrative Specialist (Temp) - 26000834

Description

:

Administrative Specialist (Temp)

Byrdine F. Lewis College of Nursing and Health Professions

School of Nursing

The School of Nursing (SON) at the Byrdine F. Lewis College of Nursing and Health Professions is committed to educating nurses who prioritize improving patient care. Located in downtown Atlanta, our urban campus fosters a diverse and culturally competent learning environment. With an esteemed faculty, ample clinical opportunities, and a strong dedication to community engagement, we lead nursing education and healthcare.

The School of Nursing is seeking to hire an Administrative Specialist (Temp).

WHY CHOOSE GEORGIA STATE UNIVERSITY (GSU)?

GSU offers a dynamic and supportive work environment with a variety of compelling benefits, including health, dental, vision, tuition assistance, retirement plans, and more. We take pride in our collaborative and knowledge-sharing approach, working effectively with a diverse range of partners. Additionally, GSU provides numerous professional development opportunities and mentorship programs within a rapidly growing academic center.

KEY DUTIES AND RESPONSIBILITIES:

• Serves as the primary point of contact for meeting requests and oversight of calendars for the Associate Dean and department chairs.
• Creates meeting agendas, keeps attendance records, and records minutes.
• Transcribes and prepares accurate minutes for meetings, ensuring timely distribution and proper documentation.
• Plans, monitors, and generates special reports, which may involve research and data collection based on specific project requirements.
• Support grant and report preparation through research, information gathering, and presentation development.
• Coordinates events for Unit Heads, including Directors Meeting, Advisory Board Meeting, Faculty Meeting, End-of-Year Faculty and Staff Meeting, Clinical Partnership Meetings.
• Provides administrative support for the Pinning Ceremony, Honors Day, faculty retreats, academic symposiums, and strategic planning sessions.
• Assists with travel coordination including travel authorizations and submitting expense reports.
• Coordinates room reservations.
• Organizes catering for meetings and events.
• Performs other related duties as assigned.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Requirements:

• Bachelor's degree and two years of related experience; or a high school or GED and six years of related experience; or a combination of education and experience.

Preferred Hiring Qualifications:

• Familiarity with GSU policies and procedures.
• A self-starter able to work independently.
• Radiates a positive attitude and is willing to be a team player.
• Detail oriented and follows instructions carefully.
• Effective organizational, time management, and communication skills.
• Ability to work with and collaborate with diverse groups (internal/external).
• Ability to multi-task, adapt to changing demands, and work well under pressure.
• Proficient in Microsoft Office, Outlook, Word, and Excel.

College/Business Unit

: Facilities Management Services

Department: School of Nursing

Location

: Atlanta Campus

Shift: M-F (20-30 hours/week)

Salary : $22- $25 (commensurate with experience)

Pay Grade: Temp

FLSA Status: Non-Exempt

Job Type: Temporary Work

Job Posting

: 06/06/26, 1:24:44 AM

Closing Date

: 06/13/26, 9:29:00 AM

Special Instructions:

To be fully considered for this position, all candidates at the time of submission must provide the following:

• A complete and accurate GSU application
• Resume

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background CheckSuccessful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.