Administrative Specialist IV

Job Description - Administrative Specialist IV (26000864)

Job Description

Administrative Specialist IV - 26000864

Description

:

Administrative Specialist IV

Office of the President

Georgia State University

At Georgia State University (GSU), we value the unique skills, perspective, talents, and passion that each employee contributes to its learning community. To work at GSU is to accept an invitation to participate in the growth and development of the internal and external community we serve! To work within the Office of the President, gives you the opportunity to be a direct contributor in the future of GSU!

The Administrative Specialist IV plays a key role in supporting the Office of the President by assisting with and supporting the management of administrative operations, coordinating high-profile events, and supporting the President's Assistant with the efficient flow of daily office activities. Reporting directly to the Executive Assistant to the President, this position will have responsibilities to strengthen the operational support for the President's Office.

The Administrative Specialist IV manages event spaces and venues, coordinates complex schedules and communications, and may serve as a liaison with internal and external stakeholders. This includes working with faculty, staff, donors, legislators, and government agencies to ensure seamless planning and execution of presidential and provost-level initiatives.

The Administrative Specialist IV helps provide resource management while handling sensitive and confidential information with discretion. By assisting with tracking deliverables, helping to anticipate operational needs, and managing correspondence and status reports, the position enables the President and Chief of Staff to focus on strategic decision-making.

DUTIES AND RESPONSIBILITIES:

• Serve as the primary Administrative Assistant to the EVP/COS. Serve as backup to all Office of the President staff. Monitors President's general (non-person) email account to execute responses to external and internal inquiries. Maintain database/tracking system of all correspondence.
• Serve as primary manager for event spaces and pop-up spaces controlled by the President/Provost's Office. Communicate and handle correspondence to all stakeholders including pre-event communication, thank you notes, delivering "brag" material broadly, responding to VIPs in an ultra-timely manner with precise follow-up.
• Support President and Provost Office for tactical logistics, planning, and cross-unit coordination for office events not included in the University-wide PRMC Events.
• Support the President's Executive Assistant (EA) in timely submission of travel, office purchases, reimbursements, and miscellaneous processing, as well as assist with organizing travel, accommodation requirements, and preparing itineraries.
• Support the President's EA on extensive research on various topics, facts, and statistics to be used in messaging as well as assisting with developing presentation materials for the President.
• Attend events that involve the President and assist with and/or coordinate logistics as needed in partnership with other President's support staff on and off campus.
• Supports additional "all-hands-on-deck" activities for both President and Provost's Office.
• Other duties as assigned.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Hiring Qualifications:

Bachelor's degree and four years of related experience, or a combination of education and experience.

Preferred Hiring Qualifications:

A bachelor''s degree in business, higher education, or related field is typical.

Candidates should have experience in executive-level administration, event coordination, and cross-unit collaboration.

Strong skills in project management, communication and office technology are required; professional certifications are a plus.

College/Business Unit

: President

Department: Office of the President

Location

: Atlanta Campus

Shift: 8:30 am - 5:15 pm

Salary : $55,100 - $70,000

Pay Grade: 19

FLSA Status: Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting

: 06/12/26, 10:07:16 PM

Closing Date

: 06/29/26, 9:29:00 AM

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

• A complete and accurate GSU application, Resume, Cover Letter (Recommended)

Final candidates must provide three professional references.

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background CheckSuccessful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.