Administrative Specialist III

Job Description - Administrative Specialist III (26000739)

Job Description

Administrative Specialist III - 26000739

Description

:

Administrative Specialist III

School of Music

Georgia State University

College of the Arts

Introduction to the Department

The School of Music at Georgia State University is dedicated to teaching world-class training in classical performance, jazz, opera, choral conducting, music education, or the music industry -and prepare for a dynamic career as an artist, educator, or industry leader through hands-on-experience and innovative instruction.

The Department is seeking (1) dedicated and experienced Administrative Specialist III

WHAT MAKES THE SCHOOL OF MUSIC A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

• Registration Coordination; coordinate with OAA for correct placement of new students and assist with new student registration; process override requests, registration adjustments, grade change quests, late registration requests, and related duties
• Assist School of Music Director with curriculum matters (monitor and coordinate with OAA for all curricular changes, scheduling, and related policy/procedural documents; compile and manage data related to program accreditation)
• Assist School of Music Director and Associate Director with data related to assessment. student recruitment and retention Graduate Coordination (serve as ex-officio member of SOM Grad Committee, assist graduate director, graduate student advising including scheduling/registration/audits/policies, graduate exam records, maintain/edit graduate handbook, coordinate with appropriate staff re GA hiring, time sheets and assignments)
• Scheduling/Program Coordination (collect and manage course syllabi, generate SOM course schedule and manage projected schedule in collaboration with SOM/COTA administration, serve as ex officio member of COTA Academic Affairs Committee, manage faculty load worksheet, maintain/manage graduate and undergraduate records
• Performs other related duties as assigned.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Hiring Qualifications:

Bachelor's degree and three years of related experience, or a combination of education and experience.

Preferred Hiring Qualifications:

• Knowledge of academic scheduling and curriculum and related policies and procedures preferred.
• Knowledge of scheduling and academic platforms such as DegreeWorks, Banner, iCollege, AirTable, Argos, and iPort, as well as facility in programs such as Microsoft Office (particularly Word, Excel, PowerPoint) is preferred.
• Knowledge of the Georgia State University (GSU) campus and university procedures and policies is preferred.
• Excellent organizational and interpersonal skills are required.
• Ability to follow oral and written instructions and to work with supervision and independently is required.

College/Business Unit

: College of the Arts

Department: School of Music

Location

: Atlanta Campus

Shift: 8:30am - 5:15pm

Salary : $50,100

Pay Grade: 18

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting

: 05/15/26, 5:44:30 PM

Closing Date

: 05/30/26, 9:29:00 AM

Special Instructions:

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

• A complete and accurate GSU application

• Resume

• Cover Letter

• Three Professional references

#LI-KH1

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background CheckSuccessful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.