Administrative Specialist II

Job Description - Administrative Specialist II (26000828)

Job Description

Administrative Specialist II - 26000828

Description

:

Administrative Specialist II

Office of International Initiatives (OII)

The Office of International Initiatives (OII) seeks an Administrative Specialist II to work in a high-volume, outcomes-driven office where teamwork and collaboration are valued.

Georgia State University, founded in 1913, has a mission of excellence in teaching, research, and service. Located in the heart of downtown Atlanta, this major research university has an enrollment of more than 50,000 undergraduate and graduate students. GSU also incorporates Perimeter College, a two-year college serving students across five Atlanta-area campuses. Study Abroad Programs is a unit of the Office of International Initiatives. Other major units of International Initiatives include International Partnerships and Agreements, Special Programs for Global Engagement, Virtual Exchange, and Global Scholar Distinction program. GSU is nationally recognized as a leader in international education, having won the 2022 IIE Andrew Heiskell Award for Innovation in International Education and the 2023 Senator Paul Simon Award for Outstanding Campus Internationalization.

The Administrative Specialist II works closely with OII senior leadership and OII staff to process international agreements, assist with partnership management, coordinate delegation visits, and compile data related to OII activities.

This position plays a key role in OII's mission to strengthen targeted and robust international partnerships that underpin the university's strategic mission and goals, including international education and globally engaged research.

HERE IS WHAT YOU WILL DO

• Coordinate and support the development, renewal, and termination of institutional partnership agreements.
• Under the guidance of the Associate Provost and OII Senior Director, provide guidance to GSU faculty and staff and to international partners about creating, drafting, executing, and renewing international agreements.
• Track and manage agreement review process workflow and maintain physical and electronic agreement records.
• Manage agreements execution process.
• Maintain user guides and other documentation resources.
• Contribute to OII's international partner management strategy, including entering and managing data in Move On.
• Serve as point person for the coordination of international partners and other international visits to the GSU campus. Work with campus partners and OII staff to ensure the success of these visits. Assist in preparation of GSU delegation visits abroad. Assist as needed with other OII events such as International Council meetings, FIRE Lecture Series, etc.
• Respond to requests for international partnerships data
• Supervise and work with student workers as appropriate and assist with other assigned tasks as needed.
• Assist OII staff in compiling annual data reports
• Assist OII staff in coordinating the annual International Education Awards
• Other duties as assigned.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Hiring Qualifications:

Bachelor's degree and 2 years of related experience, or a combination of education and experience

Preferred Hiring Requirements:

• Bachelor's degree and 2 years of related experience, or a combination of education and experience in international partnership development or other international programs, project management, program coordination, grants, and contracts management, or similar.

• Superior writing and editing skills.

• Excellent oral and written communication skills and a strong customer service ethic

• Proficiency in Microsoft Office suite softwar.

• Experience drafting partnership agreements in a higher education setting.

• Experience negotiating or coordinating programs in a higher education setting.

• Compiling and analyzing data

• Strong cross-cultural communication skills and understanding of different business practices in cross-cultural environments.

College/Business Unit

: Provost & VP Academic Affairs

Department: Office of International Initiatives

Location

: Atlanta Campus

Shift: 8:30am - 5:15pm

Salary : $43,100 - $50,000

Pay Grade: 16

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting

: 06/12/26, 9:13:38 PM

Closing Date

: 06/27/26, 9:29:00 AM

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

• A complete and accurate GSU application, Resume, Cover Letter (Recommended)

Final candidates must provide three professional references.

#LI-KH1

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background CheckSuccessful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.