Administrative Specialist

Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Engineering

Department: UNT-Computer Science & Engineering-130310

Job Location: Denton

Salary: $35,360.000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Department of Computer Science and Engineering at the University of North Texas supports a number of programs related to the fields of Computer Science and Computer Engineering. Programs include, but are not limited to, Bachelor's programs, Master's Programs, Doctoral programs, and research.

Position Overview

The Computer Science Engineering Department at the University of North Texas is seeking to hire an Administrative Specialist to join our team. Responsibilities for this position include, but are not limited to supporting enrollment of students through Override Enrollment requests, PERC reports, and generating permission codes for course enrollment, when necessary. This position serves as a backup for scheduling and Curriculog, and is trained to utilize Courseleaf (creating course schedules), Ad Astra (reserving rooms and scheduling), Curriculog (catalog and pre-requisite changes), and to create new sections of unorganized courses. This position also handles CPT (Curricular Practical Training) Program from the department's side, and is responsible for acting as the department's point of contact for the CPT program, processing CPT forms, and assisting with internship enrollment. This position also handles certificate evaluation and mailing by coordinating with faculty regarding special certificates and processing the awards until mailing them to the students.

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional customer service skills.
Intermediate Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Manually enrolls students into unorganized coursework.
• Processes Override Enrollment requests.
• Processes CPT forms for the department.
• Assists with CSE front desk walk-ins.
• Coordinates with faculty regarding special certificates and awards until mailing them to students.
• Assists Director of Operations when necessary to adjust course schedules via Courseleaf.
• Utilizes Ad Astra for room reservations within the Department of Computer Science and Engineering.
• Creates unorganized course sections for each Tenure/Tenure-Track faculty member for CSCE 6940 and 6950.
• Assists in handling emails to the primary department inbox.
• Reviews Curriculog for needed updates and accurate information.
• Maintains a list of required course pre-requisites for evaluation and comparison with EIS.

Physical Requirements

• Communicating with others to exchange information. 

Environmental Hazards

• No adverse environmental conditions expected. 

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.