Administrative Services Coordinator - AMP

Administrative Services Coordinator - AMP

Salary

$89,349.00 - $108,604.00 Annually

Location

City of Alameda (Alameda Municipal Power), CA

Job Type

Full Time

Job Number

2026-7006-01

Department

Alameda Municipal Power

Opening Date

09/21/2026

Closing Date

10/5/2026 5:00 PM Pacific

FLSA

Exempt

Bargaining Unit

EUPA

FLSA Status

Exempt

• Description
• Benefits
• Questions

Nature of Position

About Alameda Municipal Power

In 1887, the City of Alameda paid $20,000 for the installation of 13 streetlights and a 90-kW generating station to power them. And with that, the oldest public electric utility west of the Mississippi was created.Today, the City of Alameda is still in the power business and still a trendsetter. Now known as Alameda Municipal Power (AMP), we have maintained local control for more than a century, allowing us to reinvest in our community and provide value to Alameda residents and businesses.AMP provides safe, reliable power at lower rates without sacrificing service. We are committed to investing in new and improved ways of doing business to manage costs, enhance service, support our community, and improve the environment.

While much has changed since 1887, one thing remains constant: our commitment to delivering safe and reliable electrical service to the residents and businesses of Alameda.

About the Division

This is a dynamic time for electric utilities, and AMPs Engineering & Operations Division plays a key role in the design, construction, maintenance and operation of the transmission and distribution system.

The Operations team includes Line, Substations, Metering, and System Control. These groups work closely together and interface with other areas of the organization to support safe and reliable electric service every day.

As part of Engineering & Operations, you will work alongside employees who directly support the electric system and have an opportunity to contribute to the utility's goals and continued success.

About the Position

The Administrative Services Coordinator plays an important role in supporting AMPs Engineering & Operations Division. The position provides administrative and operational coordination to support AMP programs, administrative activities, special projects, and the day-to-day needs of the Operations team.

This is a fully in-person position that works closely with field and operations staff.

In this role, youll serve as a key point of coordination among utility crew members, supervisors, engineering staff, and other areas of AMP. Youll help keep day-to-day operations organized and moving forward in a busy, fast-paced environment where priorities can change quickly and multiple requests may require attention at the same time.

BENEFITS OF EMPLOYMENT

For a comprehensive list of benefits, see the Benefit Matrix here

• Four-day, 36-hour work week (typically Monday through Thursday)

• CalPERS Retirement: Classic Members: 2% at 55 formula, 8.868% contribution; New Members 2% @ 62 formula, 8.25% contribution.

• Medical: The City contracts with CalPERS to provide comprehensive health coverage to employees. Multiple HMO and PPO plans available, with a generous City contribution towards medical premiums.

• Dental: Comprehensive dental coverage provided to employees and their eligible dependents.

• Vacation: Starting with 75 hours annually and increasing with years of service.

• Management Incentive Leave: 27 hours of management leave per fiscal year.

• Holidays: 11 City Holidays

• Floating Holidays: 4 days

• Sick Leave: 90 hours annually; unused sick leave is converted to service credit at retirement.

• Deferred Compensation: Up to 1% 457(b) matching City contribution after 1 year of continuous service.

Distinguishing Features

Positions allocated to this class perform basic administrative and budgetary research and analyses and provide recommendations. They are expected to perform routine analytical work requiring a basic knowledge of administrative principles and analytical practices. Work in the class is distinguished from that of higher classes in that it is routine. Initially supervision and training are given in detail and as the incumbent becomes more capable, works with a higher degree of independence. Work in the class is distinguished from that of technical, administrative support, and clerical classes in that it requires strong administrative and analytical skills.

Examples of Duties

• Assists in the administration of specific work units, programs, projects and/or assignments; conducts organizational, administrative and fiscal studies and makes appropriate recommendations.
• Researches, surveys, collects, compiles, tracks and reviews information and technical data in order to report and advise on the resolution of operational and administrative problems.
• Prepares and maintains accurate records; maintains various databases, records and filing systems; prepares clear and concise reports and correspondence.
• Performs work flow and space needs and utilization studies, revises forms, records, systems and procedures; analyzes and develops work procedures such as work simplification, methods for continuous improvement, and maximized use of technology and computer applications.
• May assist in preparation of applications for monetary grants and the handling of details of grant administration including contracts with federal, state, and local agencies.
• Performs statistical and clerical work including word processing and document production; procures supplies and equipment; conducts unit inventory and control.
• Serves as an administrative point of contact and provides information to and confers with other departments, public officials, consultants and citizens; explains City policies, procedures, projects, and programs and responds to stakeholder and customer inquiries; makes presentations on assigned projects and programs.
• May assist in budget preparation and administration.
• May administer various staff functions of the department.
• May supervise, train and evaluate assigned staff.

Employment Standards

Education/Experience

Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Education:

Graduation from high school supplemented by college coursework in public or business administration.

Experience: Two years of responsible administrative or supervisory clerical experience.

Knowledge

Knowledge of the general principles of modern public administration including budget and finance, business statistics, research and analysis, management and administrative methods, human resources administration, procurement and general staff work and reporting.

Ability

Ability to perform both complex and routine administrative and clerical work with speed and accuracy; effectively operate a variety of modern office equipment including computers, specialized applications, and office and business software to prepare and produce work documents and spreadsheets; research and compile information to perform and present data analysis; use initiative and exercise independent judgment; interpret and apply established AMP and City policies, procedures and codes; establish and maintain accurate records; plan, administer and evaluate work programs; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports; set priorities, meet deadlines and make sound decisions; establish and maintain accurate records; communicate effectively; establish and maintain effective working relationships with employees and the general public and supervise, train and evaluate assigned staff.

SELECTION PROCESS:

It is important that both the application on and questionnaire are completed thoroughly and accurately. The examination process may test for, but is not limited to, the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidates technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance. If applicants have not received written notice at least one week prior to the tentative test date listed in the flyer, they should contact the City of Alameda Human Resources Department at (510) 747-4900.

Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the provision of the Citys Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by U.S. Citizenship and Immigration Services.

E-VERIFY:

The City of Alameda utilizes the Federal governments E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).

VETERANS PREFERENCE CREDIT:

A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veterans preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.

AN EQUAL OPPORTUNITY EMPLOYER:

The In compliance with local, state and federal laws and regulations, the City of Alameda will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Human Resources Department | 1-510-747-4900 | hr@alamedaca.gov | 2263 Santa Clara Avenue, Rm. 290, Alameda, 94501. Requests can be made via email, phone, or in writing via U.S. mail.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

For Benefits information, please visit our website at www.alamedaca.gov. A detailed summary for this position can be found under EUPA.

01

Be sure to answer the supplemental questions thoroughly and accurately. Answers to the supplemental questions must be supported by the experience section of the application. "See Resume" or "N/A" as a response will not be considered sufficient information to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Additionally, by submitting this written work, you affirm that it is your own original creation and that no part of this work has been written or edited by external sources, including but limited to AI tools, professional writing services, or any other individuals. I have read and understand the statement above concerning submission of supplemental questionnaire responses. I affirm that the submitted work is my original creation and confirm that no part of this work has been edited or written by external sources, including but limited to AI tools, professional writing services, or any other individuals.

• Yes
• No

02

This position has a required start time of 6:00 AM each workday to support crew dispatch. This schedule is not flexible. Are you able to consistently report to work by 6:00 AM?

• Yes
• No

03

This position is fully on-site and supports utility operations. Are you able to work on-site each scheduled workday?

• Yes
• No

04

This position supports operations whose work priorities can change quickly. Are you comfortable working in a fast-paced environment where priorities may shift throughout the day?

• Yes
• No

05

This position requires frequent interaction with field crews, supervisors, and engineering staff. Which best describes your experience?

• I have experience supporting field operations, maintenance, construction, public works, or utility crews.
• I have experience in a fast-paced administrative support role serving multiple internal customers.
• I have limited experience in these environments.

06

Supporting operations requires flexibility, teamwork, and a customer-service mindset. Which statement best describes your work style?

• I enjoy supporting operational teams and adapting to changing priorities.
• I prefer a structured workday with predictable tasks.
• I prefer working independently with minimal interruptions.

Required Question

Employer City of Alameda

Address 2263 Santa Clara Avenue, Rm. 290

Alameda, California, 94501

Phone (510) 747-4900

Website https://www.alamedaca.gov/Departments/Administration/Human-Resources