We are seeking a detail-oriented and organized professional to support daily property operations and administrative functions. This role is ideal for someone who enjoys balancing customer service, coordination, documentation, and communication in a fast-paced environment. The successful candidate will help ensure smooth office operations, accurate recordkeeping, and responsive support for property-related activities.
Responsibilities
- Provide administrative support for property management activities and office operations.
- Respond to tenant, vendor, and internal inquiries in a professional and timely manner.
- Assist with scheduling, document preparation, filing, and data entry.
- Maintain accurate records related to leases, maintenance requests, inspections, and correspondence.
- Support coordination of property services, vendor visits, and follow-up tasks.
- Prepare reports, notices, and other routine communications as needed.
- Track deadlines, payments, and outstanding items to support timely resolution.
- Help ensure office procedures and property records are organized and up to date.
- Assist with special projects and additional administrative tasks as assigned.
Qualifications
- Previous administrative or office support experience preferred, ideally in property management, real estate, facilities, or a related field.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and maintain accuracy under deadlines.
- Proficiency with common office software, including word processing, spreadsheets, and email.
- Professional, service-oriented approach with strong follow-through.
- Ability to work independently as well as collaboratively with a team.
- Comfortable handling confidential information with discretion.
Preferred Skills
- Experience with property management software or CRM systems.
- Familiarity with lease documentation, maintenance coordination, or vendor management.
- Basic understanding of office procedures and recordkeeping best practices.
What We Offer
- A supportive and professional work environment.
- Opportunities to develop skills in administration and property operations.
- Exposure to a variety of responsibilities and meaningful day-to-day impact.
We value individuals who are dependable, adaptable, and committed to providing excellent support. If you enjoy creating order, solving problems, and contributing to a well-run operation, we encourage you to apply.