Administrative Project Assistant

Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference!

Rimkus (www.rimkus.com) is a worldwide leader in Engineering and Technical Consulting. Rimkus experts specialize in building envelope, engineering, forensic consulting, dispute resolution, construction management services, and solutions built for the environment.

NOW IS THE TIME to join this growing and stable company! We offer our full-time employees a competitive salary, bonus opportunities and a full benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement!

Overview:

We are currently seeking an Administrative Project Assistant that will assist designated Project Managers with day-to-day project and administrative functions. The primary job duties consist of providing a high level of support to our clients in support of the professional’s forensic engineering work.  This is an in-office position where the individual is expected to be onsite during business hours.

Essential Job Functions

• Provides project support and administrative work.
• Manages email and calendar.
• Assists with scheduling of meetings, conference calls, inspections, and deposition or trial testimony.
• Assists with logging time and expenses.
• Tracks project milestones and deliverables to ensure timely completion.
• Organizes and manages electronic project records.
• Coordinates electronic file sharing of project data.
• Coordinates shipping of technical equipment between district offices and Project Managers.
• Coordinates technical equipment needs and team resources.
• Other miscellaneous duties as assigned.

Required Education and Certifications

• An associate’s or bachelor’s degree from an accredited college or university is preferred.

Required Skills and Abilities

• Excellent oral and written communication skills are required. 
• Outstanding computer skills are expected, including the ability to effectively use and assist others with Microsoft Office (Word, Excel, Outlook).   Experience with shared Outlook Calendar as a scheduling tool is a plus. 
• Experience in a project support or administrative role in the engineering, legal, or insurance fields a plus.
• Must have strong interpersonal skills and demonstrated poise, tact, and diplomacy. 
• Must be able to handle sensitive and confidential information. 
• Must have good organizational skills as well as analytical and interpretive skills. 
• Should have the ability to manage multiple projects and set priorities. 
• Must have the ability to work independently or in a team environment. 
• Must have dependable transportation and have a valid California Driver’s license.

Physical Demands, Overtime, and Travel Requirements

• Work is performed primarily in an office setting. The employee is frequently required to stand, walk, sit, bend, crouch, hear, and talk (must be able to speak and communicate clearly with employees). Employee may lift and/or move up to 50 pounds. Clear vision and depth perception are also necessary.
• There will be periods where overtime will be required to meet the company’s business needs.

At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions.

Rimkus is an Equal Employment Opportunity (EEO) Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.

Rimkus is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.