Administrative Skills, Business Solutions, Calendar Management, Communication Skills, Detail Oriented, Documentation, Expense Management, File Maintenance, Follow Through, Human Resources Processes, Leadership, Multitasking, Onboarding, Operational Support, Organizational Skills, Payroll Administration, Payroll Management, Record Keeping, Schedule Development, Small Company, Spreadsheets, Time Management, Vehicle Fleets
Overview
We are looking for a dependable Administrative & Operations Coordinator to support day-to-day office and administrative needs. This role is focused on organization, coordination, and follow-through — helping keep the business running smoothly by handling routine administrative, tracking, and support tasks.
This is a hands-on position for someone who enjoys being organized, supporting leadership and teams, and keeping details from slipping through the cracks.
Key Responsibilities
Administrative Support (Primary Focus)
- Provide daily administrative support to leadership and operations teams
- Manage calendars, schedules, and basic coordination as needed
- Track tasks, deadlines, and recurring administrative needs
- Maintain files, records, and documentation
- Assist with basic reporting, spreadsheets, and data tracking
HR & Office Support (Light)
- Assist with employee onboarding and offboarding paperwork
- Help coordinate payroll-related information and documentation
- Maintain employee records and basic HR files
- Support routine compliance and office-related tasks
Systems & Office Coordination
- Assist with monitoring internal systems (fleet tracking, corporate cards, and similar tools)
- Help track issues and coordinate with vendors or internal teams when needed
- Support basic system reporting and organization
General Support
- Help document simple processes and procedures
- Assist with projects and tasks as they come up
- Serve as a reliable point of support across teams
Qualifications
- 2–5 years of experience in an administrative, office, or operations support role
- Strong organizational and time-management skills
- Comfortable working with spreadsheets, email, and basic business systems
- High attention to detail and strong follow-through
- Clear, professional communication skills
- Able to juggle multiple tasks and priorities
Nice to Have (Not Required)
- Experience supporting HR or payroll processes
- Experience in a small or growing company
- Exposure to expense management, fleet tools, or corporate card platforms