Administrative Officer - Public Safety, Health & Welfare (PROMOTIONAL ONLY)

Administrative Officer - Public Safety, Health & Welfare (PROMOTIONAL ONLY)

Salary

$97,471.00 - $125,396.00 Annually

Location

888 Washington Blvd., Stamford, CT

Job Type

Full Time

Department

Office of Public Safety, Health and Welfare

Division

Pub Safety, Health, Welfare

Opening Date

09/25/2026

Closing Date

10/30/2026 11:59 PM Eastern

Bargaining Unit

MAA

• Description
• Benefits
• Questions

JOB SUMMARY

THIS POSITION IS PROMOTIONAL AND ONLY OPEN TO CITY OF STAMFORD EMPLOYEES

Under the direction of the Director of Public Safety, Health and Welfare, organizes emergency preparedness activities, updating emergency procedures and policies; coordinating decisions during an emergency in the absence of the Director. Manages high-level administrative activities for the Office of Public Safety, Health and Welfare. Serves as liaison and internal support to all Public Safety Departments (Police, Fire, EMS, Health, Human Services, 911 Communications, etc.). Performs related duties as required.

EXAMPLES OF DUTIES

• Performs related duties as required.
• Participates in the formulation, preparation, and control of the Public Safety budget.
• Participates in the Administration of emergency services funds received under various federal and state programs and other fiscal aid programs ensuring funds are used appropriately.
• Participates in program changes, development of goals and short and long-range planning.
• Evaluates and develops methods, procedures, forms, and program for emergency services.
• Supervises and coordinates the work of support staff.
• Provides back up to the Director of Public Safety to provide essential services during major disasters.
• Represents the Director of Public Safety in meetings with City officials, union representatives and others as directed.
• Screens questions from the public concerning department policies and procedures.
• Coordinates incoming correspondence, visitors, and telephone calls with the availability of Director.
• Serves as Emergency Messaging Coordinator for residents, nonprofits, businesses, and elected officials.
• Coordinates and activates all emergency messaging utilizing the statewide emergency notification system to provide urgent messaging.
• Manages social media, the City's website, and phone messaging for emergency communication to the public.
• Administers reverse 911, texting and email notifications.
• Serves as Communication Liaison with the State of Connecticut and the State Emergency Operations Center
• Communicate and documents pertinent emergency operations to the State and other municipalities utilizing statewide Web EOC and other forms of communication.
• Serves as document control coordinator for all Public Safety and Emergency Management Policies and Procedures (LEOP, School Safety Plans, Active Shooter Protocols, Joint Arson Task Force Protocols, Stamford Incident Management System (SIMS), and Emergency Management Quick Guide).
• Assists the Emergency Management Director during EOC activations.
• Serves as a member of the Emergency Management Team/Unified Command.
• Support the Command Staff with safety, liaising and public information.
• Necessitates training in the National Incident Management System (NIMS) and with Incident Command Functions.
• Assists with contract deliverables and compliance.
• Coordinates with nonprofits and residents regarding issues and concerns.
• Maintains complex files and records for compliance with local, state and nations safety laws, guidelines and ordinances.
• Assist Director with social media postings, website, and media releases, etc.
• Coordinates activities to ensure timely submission of documents or information that may be required of several staff personnel to complete a major project.
• Exercises considerable judgment in disseminating information, making referrals to the appropriate authority, initiating, and composing correspondence.
• Researches and compiles confidential safety and other data for staff and officials.
• Composes correspondence, complex reports, resolutions, contracts, and other communications.
• Manages Emergency Management department database/systems; provides information to the public and staff regarding City operations and established emergency policies and procedures.
• Assists with the coordination of disaster management projects.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

• Thorough knowledge of principles and practices of administration, including knowledge of personnel management methods and procedures; budgeting, organization, reporting and communications.
• Thorough knowledge of the principles and practices of effective organizational management.
• Thorough knowledge of the principles and practices necessary to plan, organize, direct, implement, evaluate, and coordinate complexed and varied programs.
• Thorough knowledge of Federal and State laws, policies, programs and plans for emergency and disaster management.
• Ability to anticipate hazards and problems and respond effectively.
• Ability to establish and maintain effective working relationships with the public, elected officials, other departments and government agencies, boards, commissions, and other interested parties.
• Ability to plan, organize and direct the activities of an office and coordinate training programs involving many diverse activities.
• Ability to prepare and present clear, concise, and logical oral and written reports.
• Ability to coordinate departmental activities with other departments and agencies.
• Ability to communicate effectively, both orally and in writing.
• Ability to exercise initiative and sound independent judgment in solving difficult administrative, technical and personnel problems.
• Knowledge of practices, procedures and operation of municipal government.
• Proficient in Microsoft Office Suite or related software.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor's degree in Business Management, Business Administration, Emergency Management or a related field and four (4) years of progressively responsible administration in Emergency Management administration or an equivalent combination of education and experience.

SCOPE EXAMINATION: The examination will consist of an evaluation of the applicant's education, training, and experience as submitted on the application and Training and Experience Questionnaire. The evaluation will be based on the relevance and depth of the applicant's background as it relates to the duties and minimum qualifications of the position.

There will be no written examination for this position. Applicants are therefore advised to provide complete and detailed information regarding their education, work history, and any specialized training or certifications relevant to the requirements of the role.

PLEASE NOTE: THIS POSITION IS ONLY OPEN TO CURRENT CITY OF STAMFORD EMPLOYEES

The City of Stamford offers a comprehensive benefits package that includes; health, vision, dental, defined benefit and/or defined contribution pension plans, free term life insurance, flexible spending accounts for healthcare, dependent care and commuter benefits. Sick bank and tuition reimbursement as well as training from the City of Stamford Training Institute.

Specific information regarding benefits are outlined in each Collective Bargaining Agreement or in the Pay Plan Document for pay plan employees.

Please click here for Union Contracts: Employee Information | Stamford, CT (stamfordct.gov)

If the position is a seasonal/temporary position, it is not eligible for union benefits.

01

Do you have any of the degrees listed?

• High School or GED
• Associates degree
• Bachelors degree
• Masters degree
• N/A

02

What was your Major or Course of Study?

03

Describe your professional experience applying administrative principles and practices, including personnel management, budgeting, organization, reporting, and communications.

04

Describe your experience organizing and managing the operations of an office, department, program, or functional area involving multiple priorities, activities, and stakeholders.

05

Describe your experience planning, organizing, implementing, coordinating, and evaluating a complex or multi-faceted program or project.

06

Describe your professional experience with emergency management, emergency preparedness, disaster management, emergency response, or related programs.

07

Describe your experience establishing and maintaining effective working relationships with any of the following: Public safety agencies Government agencies Elected officials Boards or commissions Community organizations Nonprofit organizations Members of the public Other internal or external stakeholders Provide a specific example involving coordination or resolution of an issue.

08

Describe your experience planning, coordinating, or directing training programs or activities involving multiple groups, departments, or diverse operational responsibilities.

09

Describe your professional experience preparing and presenting clear, concise, and logical written or oral communications for management, government officials, employees, the public, or other stakeholders.

10

Describe a situation in which you were required to exercise independent judgment to resolve a difficult administrative, technical, operational, or personnel problem.

11

Describe your professional experience working in or with municipal government or another governmental organization.

12

Describe your experience using Microsoft Office Suite or related software to support administrative, operational, reporting, data management, or communication functions.

Required Question

Employer City of Stamford

Address 888 Washington Blvd.

P.O. Box 10152

Stamford, Connecticut, 06904-2152

Phone 203-977-4070

Website http://www.stamfordct.gov