| Location | Quincy, MA |
Position Summary
We are seeking a highly organized, detail-oriented Administrative Coordinator to provide executive-level administrative support and assist with daily office operations. This highly visible role requires excellent communication skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, collaborative environment.
Provide administrative support to executive leadership, including scheduling, correspondence, document preparation, and recordkeeping.
Coordinate Board and Committee meetings, including scheduling, preparing materials, tracking attendance, and recording meeting minutes.
Assist with contract administration, document submissions, compliance tracking, and database management.
Support marketing and communications initiatives, including social media, website updates, and promotional materials.
Assist with fundraising activities, donor communications, and community outreach initiatives.
Coordinate internal meetings, special events, and community programs.
Oversee front desk operations and coordinate reception coverage as needed.
Maintain office supplies, equipment, and organized filing systems.
Perform additional administrative duties as assigned.
Associate's degree or equivalent education and experience required; bachelor's degree preferred.
Minimum 3 years of administrative experience, preferably supporting senior executives.
Excellent organizational, multitasking, and time management skills.
Strong written and verbal communication skills, including experience preparing meeting minutes.
Proficiency in Microsoft Office, databases, and social media platforms.
Ability to handle confidential information with professionalism and discretion.
Strong interpersonal skills and a collaborative, customer-focused approach.
Ability to work independently, prioritize competing deadlines, and adapt to changing needs.
Flexibility to attend occasional evening meetings and events.
Ability to lift up to 25 pounds as needed for meetings and events.
Comfortable working in a busy office environment with occasional evening commitments.
Ideal Candidate
A proactive, resourceful professional who enjoys wearing multiple hats, takes initiative, and thrives in a people-focused environment. The successful candidate will be a dependable team player who can keep operations running smoothly while providing exceptional support to leadership.