Administrative Coordinator II/Inpatient Services Judicial Processing

Administrative Coordinator II/Inpatient Services Judicial Processing

Salary

$52,100.00 - $88,600.00 Annually

Location

Richland County, SC

Job Type

FTE - Full-Time

Job Number

189711

Agency

Department of Behavioral Health and Developmental Disabilities

Division

Greater Bryan Psychiatric Hospital

Opening Date

06/29/2026

Closing Date

7/13/2026 11:59 PM Eastern

Class Code:

AH15

Position Number:

60013163

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

Band 6

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

Please complete the state application to include all current and previous work history and education using verifiable dates.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Are you passionate about making a real difference in peoples lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator II who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at theSC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health- Inpatient Services, 220 Faison Drive, Columbia, SC 29203.

As the Administrative Coordinator II, working under limited supervision, you will serve as the Judicial Processing/Privacy Coordinator of Inpatient Services (IS). Supervises and direct clerical personnel engaged in performing legally mandated administrative duties required in the commitment due process proceeding and court-ordered discharge of patients within IS (BPH, Forensic, WSHPI, and MV) and responsible for developing/implementing policies and procedures that are in compliance with SC Laws governing mental health, OMH directives and hospital policies. Responsible for all activities related to the development and implementation of HIPAA practices and procedures are required.

Responsibilities fpr the Administrative Coordinator:

• Direct, plan, organize, develop and implement administrative/clerical procedures that ensure commitment documents are in compliance with SC Laws pertaining to mental health and substance abuse.
• Develops and/or assist IS Privacy Officer in the development, implementation, auditing and monitoring of HIPAA/Privacy Practices for IS to include, but not limited to, review and reporting of IS, policies and procedures. Serve on the Inpatient Compliance Committee.
• Manage and supervise the employees in the Judicial Processing Department.
• Establish and maintain a good working rapport with the probate judges and other court officials.
• Independently conduct confidential investigations and complex special assignments related to IS HIPAA privacy issues. Maintain current knowledge of applicable federal/state privacy laws and accreditation standards.
• Serve as liaison for IS with SCOMH Legal Counsel regarding general legal issues involving patients.
• Assist IS Privacy Officer to ensure that databases are complete, accurate, secure and available only to authorized personnel.
• Assist in development of assessment tools to be used to successfully create an auditing process in HIPAA Privacy that can be implemented and maintained throughout IS Program service area. Coordinate, develop and participate in a multifaceted educational and training program design that focuses on privacy of PH under HIPAA issues as necessary.

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration or administrative services. A bachelors degree may be substituted for required work experience.
• One (I) year of responsible clerical or administrative experience; or high school graduate and five (5) years of clerical or administrative experience.

Additional Requirement:

• Must possess a valid SC drivers license and be commissioned by the State of SC as a Notary Public.
• Must have the physical ability to access patient care areas on all IS campuses and be able to walk, stand, climb stairs, reach, pull, push, bend, stoop and lift up to 25 pounds.
• Be able to work with family members and other professionals.

Preferred Qualifications

• A bachelors or associate degree in health information management, business or related field; or five (5) years experience with knowledge and/or experience in HIPAA Privacy Law, Release of Information, state and federal regulation related to privacy issues or Judicial Processing. Three (3) years of supervisory experience.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Post hire, employee must:

• Have skills in developing, auditing and survey tools to appropriately assess HIPAA issues.
• Have good analytical skills and ability to communicate discretely, professionally, verbally and in writing. Be able to apply sound judgement regarding decisions made according to the laws governing the mentally ill and substance abuse patients.
• Have knowledge of HIPAA laws and the ability to multi-task and organizework to meet strict deadlines.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Have you ever been employed by the SC Department of Mental Health?

• Yes
• No

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED. Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03

Dp you have a high school diploma and relevant experience in business management, public administration or administrative services or one (I) year of responsible clerical or administrative experience; or high school graduate and five (5) years of clerical or administrative experience?

• Yes
• No

04

Do you have a valid SC drivers license?

• Yes
• No

05

Are you commissioned by the State of SC as a Notary Public?

• Yes
• No

06

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").

07

Are you knowledgeable of law governing the mentally ill and chemically dependent clients?

• Yes
• No

Required Question

Employer State of South Carolina

Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033

Phone OIDD - (803)898-9600

OMH - (803) 898-8600

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.