Administrative Coordinator I / CMTNCC (Columbia)

Administrative Coordinator I / CMTNCC (Columbia)

Salary

$40,086.00 - $68,136.00 Annually

Location

Richland County, SC

Job Type

FTE - Full-Time

Job Number

194634

Agency

Department of Behavioral Health and Developmental Disabilities

Division

C.M. Tucker-Roddey

Opening Date

10/27/2026

Closing Date

11/10/2026 11:59 PM Eastern

Class Code:

AH10

Position Number:

600021074

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN07

Hiring Range - Min.

$40,086.00

Hiring Range - Max.

$54,162.00

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

Please complete the state application to include all current and previous work history and education using verifiable dates.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Are you passionate about making a real difference in peoples lives? Join our team at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator I who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, 2200 Harden Street, Columbia, SC 29203.

We are seeking a detail-oriented Administrative Coordinator to manage complex billing processes for our Nursing Home CM Tucker Roddey and Intermediate Care Facilities (ICF). In this role, you will ensure billing accuracy across multiple systems, reconcile client facility days, and collaborate with team members to meet monthly department goals.

Responsibilities for the Administrative Coordinator I:

• Reconciliation: Track client census data. Ensure present and absent days are coded accurately.
• TAD Management: Audit the Department of Health and Human Services Medicaid Turn Around Document (TAD). Verify all active system clients are accurately reflected.
• Roster Monitoring: Track daily admissions and discharges to keep the TAD and internal systems current.
• Claims Processing: Submit and track primary, secondary, and tertiary claims for C.M. Tucker Nursing Home.
• System Management: Navigate multiple electronic billing systems to process Medicaid claims with zero to minimal errors.
• Collaboration: Partner with department team members to successfully achieve monthly financial and operational goals.
• Responsible for reconciling the Medicaid Turn Around Document once received from the different regions.
• Complete reviews of work to make sure there are no errors.
• Be able to understand and correct a Department of Health and Human Services form 181 when received or call for guidance.
• Work in multiple systems to include EMR, Clearing House and Insurance portals to interpret and analyze financial data, records and reports.
• Have a working knowledge of SCEIS and be able to approve or key vouchers as needed.
• Must be able to work on billing primary, secondary, tertiary and hospice claims and do claim review for payment.
• Key insurance payments as they come in in the correct portal.
• Check eligibility for clients to make sure they still are approved for the correct benefits for the facility they are in.
• Be willing to work on any other projects as needed in the revenue cycle department.

Minimum and Additional Requirements

• A high school diploma and work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience.

Preferred Qualifications

• Additional Requirements:
• Experience: Proven track record in Medicaid billing, ideally within long-term care, nursing homes, or ICF environments.
• Technical Skills: Proficiency in navigating multi-system billing software and managing Department of Health and Human Services documentation (TAD experience preferred).
• Attention to Detail: Exceptional auditing skills to identify billing discrepancies and reduce compliance errors.
• Coordination: Strong communication skills to work effectively with internal teams.
• Must be able to stand, walk, reach, pull, push, stoop and bend and lift up to 20lbs.

Additional Comments

Post hire, employee must:

• Have data entry skills in Excel spreadsheets, graphing data, PowerPoint, Adobe Pro, production of forms and the ability to collect data and generate reports.
• Be able to type at a corrected rate of 35 wpm.
• Have an extensive knowledge of grammatical rules, spelling, language usage and clerical formats.
• Have knowledge of policy management. practices and procedures.
• Have working knowledge of the care and operation of standard office equipment.
• Be able to establish and maintain complex filing systems.
• Be able to establish and maintain working relationships with staff members, external partners, surveying bodies and the general public.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate.

600021074

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Please check the box(es) if you have ever been employed by the following Offices of SC Dept. of Behavioral Health and Developmental Disabilities.

• Office of Mental Health (OMH) (formerly SC Department of Mental Health)
• Office of Intellectual and Developmental Disabilities (OIDD) (formerly SC Department of Disabilities and Special Needs)
• Office of Substance Use Services (OSUS) (formerly SC Department of Alcohol and Other Drug Abuse Services)
• Does Not Apply

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED. Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03

Do you have at least a high school diploma and relevant experience in business management, public administration, or administrative services?

• Yes
• No

04

How would you rate your ability to use Microsoft Office-Excel and PowerPoint (Beginner, Intermediate, Advanced, or Expert)?

05

How would you rate your experience with tracking and trending data that is logged and graphed for reporting (Beginner, Intermediate, Advanced, or Expert)?

06

Have you worked in an electronic health record?

• Yes
• No

07

Have you ever worked with Department of Health and Human Services Medicaid Turn Around Document (TAD)?

• Yes
• No

08

Have you submitted medical billing claims for multi-payor mix?

• Yes
• No

09

Can you work under deadlines to ensure financial stability for the agency?

• Yes
• No

10

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").

Required Question

Employer State of South Carolina

Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033

Phone OIDD - (803)898-9600

OMH - (803) 898-8600

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.