Overview
We are seeking a motivated and organized Administrative Coordinator to join our team at Angstrom Aluminum Castings! This role is essential in ensuring our operations run smoothly and efficiently. If you thrive in a dynamic environment and enjoy supporting a team, we want to hear from you!
Responsibilities
- Manage daily administrative tasks, including scheduling meetings and maintaining calendars.
- Coordinate communication between departments and ensure timely information flow.
- Prepare and organize documents, reports, and presentations for team meetings.
- Assist in the planning and execution of company events and initiatives.
- Maintain office supplies and equipment, ensuring a well-stocked and functional workspace.
- Handle incoming calls and correspondence, directing inquiries to the appropriate personnel.
- Support the onboarding process for new employees, including training coordination.
- Perform data entry and maintain accurate records in our database systems.
- Track and reconcile billing, expenses, and payments, while communicating with clients to resolve billing discrepancies promptly.
- Prepares and issues itemized statements, bills, and invoices for bookkeeping and client-facing accounts.
- Process high-volume customer billing documents and generated outbound invoices using SAP.
- Reconciled sales orders, deliveries, and billing quantities in SAP to ensure zero-error invoice generation and smooth accounts receivable handoffs.
- Responsible for managing inventory in the ERP system.
- Ability to work independently and work with all departments.
- Detail-oriented with a proactive approach to problem-solving.
Qualifications
High school diploma or equivalent; associate or bachelor’s degree preferred.
Proven experience in an administrative role or similar position.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently as well as collaboratively within a team.
Detail-oriented with a proactive approach to problem-solving.
Familiarity with office management systems and procedures is a plus.
Entry level AR/AP experience.
SAP ERP software experience preferred.
You should be proficient in:
- Standard Operating Procedures (SOPs)
- Accounts Payable (AP)
- Accounts Receivable (AR)
- Vendor & Supplier Management
- ERP & MRP Systems
- Inventory Management & Control
- Excellent Communication Skills
- Experience in a Manufacturing Environment
- Basic Computer Skills
- Microsoft Excel
Machines & technologies you'll use:
- Labeling Systems
- ERP Software
- SAP