Administrative Coordinator 4

State of Louisiana

Baton Rouge, LA

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JOB DETAILS

SALARY

$2,732–$4,682

SKILLS

Administrative Skills, Analysis Skills, Attorney, Billing, Career Counseling, Data Entry, Detail Oriented, Documentation, Information Technology & Information Systems, Insurance, Legal, Legal Documents, Legal Reports, Legal Support Skills, Litigation, Maintain Compliance, Microsoft Access Database, Microsoft Office, Microsoft Outlook, Military, Organizational Skills, Policy Development, Procedure Development, Property Maintenance, Regulatory Requirements, Reimbursement, Spreadsheets, State Government, Time Management, Training/Teaching

LOCATION

Baton Rouge, LA

POSTED

3 days ago

Salary : $2,732.00 - $4,682.00 Monthly
Location : Baton Rouge, LA
Job Type: Classified
Job Number: 47/112851/AC4/5.27.26-LR
Department: DOTD-Administration
Division: Section 47
Opening Date: 05/28/2026
Closing Date: 6/2/2026 11:59 PM Central

About this Job
Join the Louisiana Department of Transportation and Development (DOTD) as an Administrative Coordinator 4

The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized and detail-oriented Administrative Coordinator 4 to support the Legal Section's Property Unit. This position serves as a key administrative support role within a specialized legal environment focused on property matters, expropriation lawsuits, inverse condemnation lawsuits, right-of-way matters, litigation support, legal records, reports, invoices, and case-related documentation.

This role involves managing a high volume of legal and property-related documents, assisting with litigation support activities, tracking case information, maintaining hard-copy and electronic files, preparing and organizing reports, and supporting attorneys and legal staff with administrative and clerical functions. The position may interact with DOTD staff, attorneys, courts, agencies, consultants, appraisers, private citizens, and other internal and external stakeholders on matters that require accuracy, confidentiality, and attention to detail.

This role is ideal for an administrative professional who thrives in a structured, detail-driven environment and is comfortable working with legal documents, case files, deadlines, data entry, reports, invoices, and complex documentation.

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Please visit our DOTD Career Center for more information about our agency:
Minimum Qualifications
Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:

Provides administrative support to attorneys and legal staff within the Legal Section's Property Unit.
Assists with litigation support activities related to expropriation, inverse condemnation, right-of-way, property, and other related legal matters.
Prepares, organizes, scans, files, and maintains legal documents, pleadings, correspondence, case materials, affidavits, notices, reports, and other records.
Assists with the preparation, formatting, tracking, and processing of litigation documents, including petitions, orders, receipts for service, motions, exceptions, answers, correspondence, judgments, memoranda, and related materials.
Maintains hard-copy and electronic legal files, case records, calendars, spreadsheets, suit assignment logs, docket information, service information, and other Property Unit records.
Monitors case-related activity, including suit filings, service of process, notices of acceptance, discovery materials, file closures, and related documentation.
Reviews and processes invoices related to legal services, court costs, property unit expenses, and related matters; verifies information, obtains required approvals, and tracks payment status.
Prepares, updates, and maintains Property Unit reports and spreadsheets, including litigation reports, attorney reports, settlement-related reports, payment request reports, refund logs, travel expense records, and other reports as required.
Uses Microsoft Office, Microsoft Access, Outlook, Legal Database, Acuity, FileNet, LaGov, and other systems to enter, retrieve, track, and manage information.
May be required to perform other duties as necessary, including emergency or disaster support activities.

Position-Specific Details:

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants), a promotion (open to all statewide classified and Agency-wide permanent status employees), or by detail to special duty.

Compensation: This position receives premium pay of $2.00 per hour for all hours worked.

Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval and applicable pay limitations.
How To Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will notbe accepted in place of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:

For further information about this vacancy, contact:
Melissa Willard
Administrative Program Specialist - Legal
225-242-4667
melissa.willard@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (),
Louisiana School Employees Retirement System (), among others

01

Are you a permanent LA-DOTD employee?

02

Are you a probational LA-DOTD employee?

03

Are you a current or former employee of the State of Louisiana?

04

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A".
05

To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members who are currentlyemployed by the LA-DOTD. Please type "N/A" if there are no immediate family members.
06

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

07

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.

09

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10

TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

I miss key details or oversimplify information, and my conclusions may not be based on evidence.
I try to analyze information, but I may overlook the relevance or credibility of my sources.
I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

11

TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
12

Have you ever worked in a law or legal setting?

13

If the answer to the previous question is "yes," please explain in what capacity.
14

Do you have experience drafting legal correspondence and/or pleadings?

15

If you answered "yes" to the previous question, please list the documents you have drafted.
16

Do you have legal billing experience?

17

If you answered "yes" to the previous question, please explain your experience and where it can be found in your employment history.
Required Question

Administrative Coordinator 4

State of Louisiana

Baton Rouge, LA

About the Company

State of Louisiana

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