Administrative Clerk Substitute - Adult Education - HP27-127419

Administrative Clerk Substitute - Adult Education - HP27-127419 at Grossmont Union High School District

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Application Deadline

Until Filled

Date Posted

8/5/2026

Contact

Madison Cook

Number of Openings

5

Salary

Single Rate

18.14 Per Hour

Length of Work Year

On call as needed

Employment Type

Part Time

LOCATION / SITE:

Foothills, Health and Occupations Center, El Cajon Adult School, Steele Canyon Adult School

JOB #:

HP27-127419

About the Employer

The Grossmont Union High School District is dedicated to providing a safe and collaborative learning environment which supports academic achievement and social development for all students. The Grossmont District operates on the premise that success for every student is dependent upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development as life-long learners, thinkers, and successful contributors of the community. The Grossmont Union High School District shall be free from discrimination, harassment, intimidation, and bullying against and individual or group based on the employee s actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, affiliation with the Boy Scouts of America, or association with a person or group with one or more of these actual or perceived characteristics. (GUHSD Board Policy 4030).

Job Summary

Job Summary

The job of Administrative Clerk is done for the purpose/s of overseeing the operations of the Adult Education office; providing information to staff and students; and providing support to the adult education administrator. Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning. This job reports to Assigned Administrator.

Job Description / Essential Elements: Print

JOB DESCRIPTION Grossmont Union High School District ADMINISTRATIVE CLERK Purpose Statement: The job of Administrative Clerk is done for the purpose/s of overseeing the operations of the Adult Education office; providing information to staff and students; and providing support to the adult education administrator. Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning. This job reports to Assigned Administrator Essential Functions • Compiles information (e.g. budget data, payroll data, etc.) for the purpose of complying with financial, legal and/or administrative requirements. • Conducts physical inventories as assigned for the purpose of verifying capital equipment; maintaining records on location, transfer or disposition; and/or identifying losses. • Coordinates a variety of activities (e.g. master schedules, inventories, testing, etc.) for the purpose of delivering services in conformance to established guidelines. • Maintains a variety of materials and files (e.g. reports, schedules, logs, NOE's, etc.) for the purpose of ensuring items are available for department personnel. • Maintains inventory of office supplies, materials, GED information, textbooks, etc. for the purpose of ensuring the availability as required. • Performs record keeping general and program specific clerical functions (e.g. copying, faxing, filing, reports, inventory, ordering supplies, etc.) for the purpose of supporting assigned administrator and/or site with necessary materials. • Prepares written materials (e.g. budget data, abatements, enrollment documents, statistical reports, adult school payroll data, schedules, reports, logs, memos, letters, correspondence, labels, guidance related records, graduation lists, diplomas, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. • Processes documents and materials (e.g. adult school payroll data, deposits and accounts receivable/payable, budget encumbrances and expenditures, mail, Clerk GED tests, applications, enrollments, transcripts, etc.) for the purpose of disseminating information to appropriate parties. • Provides enrollment assistance for the purpose of assisting students in the proper selection of classes and/or making routine program changes for individual students. • Provides information to adult students regarding programs (e.g. rehabilitation, GAIN, social services, social security, etc.) for the purpose of assisting them in decision making processes. • Researches a wide variety of topics (e.g. current practices, policies, references, payroll data, etc.) for the purpose of providing information for addressing a variety of administrative requirements. • Responds to inquiries from a variety of internal and external parties (e.g. staff, students, vendors, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. • Supports assigned administrative personnel for the purpose of providing assistance with administrative functions. Other Functions • Assists other personnel for the purpose of ensuring an efficient and effective work environment. • Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions. Job Requirements: Minimum Qualifications SKILLS are required to perform single, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; planning and managing projects; preparing and maintaining accurate records; and using pertinent software applications. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: accounting/bookkeeping principles; standard statistical procedures; concepts of grammar and punctuation; assessment instruments; and pertinent codes, policies, regulations and/or laws. ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing work priorities; communicating with diverse groups; meeting deadlines and schedules; setting priorities; working as part of a team; establishing and maintaining effective working relationships; working with constant and sustained interruptions; and working with detailed information/data. Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and tracking budget expenditures. Utilization of resources from other work units may be required to perform the job s functions. There is a continual opportunity to have some impact on the Organization's services. Working Environment The usual and customary methods of performing the job s functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment. Experience Job related experience is required. Education High School diploma or equivalent. Required Testing As required for position Certificates & Licenses Current Typing Certificate at an acceptable rate of speed. Continuing Educ. / Training None Specified Clearances Criminal Justice Fingerprint/Background Clearance; TB Clearance FLSA Status Non Exempt Approval Date 11/10/2005 Salary Grade Unit II 43

Requirements / Qualifications

Experience: Job related experience is required. Education: High School diploma or equivalent. Certificates & Licenses: Current Typing Certificate at an acceptable rate of speed. Clearances: Criminal Justice Fingerprint/Background Clearance: TB Clearance

To be considered for this position, you must individually attach the following items to your complete EDJOIN application:

• Letter of Introduction (Letter expressing your interest in the position and highlighting your qualifications. )
• Letter(s) of Recommendation (3 letters required, written and dated within the last 12 months is preferred.)
• Resume (Updated Resume)
• Typing Certificate (typing certificate at an acceptable rate of speed. )

Requirements / Qualifications

Experience: Job related experience is required. Education: High School diploma or equivalent. Certificates & Licenses: Current Typing Certificate at an acceptable rate of speed. Clearances: Criminal Justice Fingerprint/Background Clearance: TB Clearance

To be considered for this position, you must individually attach the following items to your complete EDJOIN application:

• Letter of Introduction (Letter expressing your interest in the position and highlighting your qualifications. )
• Letter(s) of Recommendation (3 letters required, written and dated within the last 12 months is preferred.)
• Resume (Updated Resume)
• Typing Certificate (typing certificate at an acceptable rate of speed. )

Comments and Other Information

TYPING CERTIFICATE REQUIRED. It must be current (less than 1 year old). Online Typing Certificates ONLY accepted though American Standard Typing: https://www.americanstandardtypingcertificates.com/ -TYPING Typing Certificate locations: SCAIR Inc. 239 E Main St, El Cajon (619) 328-0676 Foothills Adult School 1550 Melody Ln, El Cajon (619) 588-3500 Chula Vista Adult 1034 4th Ave, Chula Vista (619) 796-7000 Escondido Adult School 220 W Crest St, Escondido (760) 737-8040 Poway Adult School 13626 Twin Peaks Rd, Poway (858) 668-4024 *If you are in a current clerical position with Grossmont Union High School District, a typing certificate is not required to resubmit a typing certificate. It is important to note, to become an employee of Grossmont Union High School District, there will be a fingerprinting requirement that currently costs $72 (this is an up-front, out-of-pocket cost). Join the GUHSD team! Guided by its core values of caring, collaboration, and innovation, the Grossmont Union High School District exists for empower each GUHSD student to build the best future.

Comments and Other Information

TYPING CERTIFICATE REQUIRED. It must be current (less than 1 year old). Online Typing Certificates ONLY accepted though American Standard Typing: https://www.americanstandardtypingcertificates.com/ -TYPING Typing Certificate locations: SCAIR Inc. 239 E Main St, El Cajon (619) 328-0676 Foothills Adult School 1550 Melody Ln, El Cajon (619) 588-3500 Chula Vista Adult 1034 4th Ave, Chula Vista (619) 796-7000 Escondido Adult School 220 W Crest St, Escondido (760) 737-8040 Poway Adult School 13626 Twin Peaks Rd, Poway (858) 668-4024 *If you are in a current clerical position with Grossmont Union High School District, a typing certificate is not required to resubmit a typing certificate. It is important to note, to become an employee of Grossmont Union High School District, there will be a fingerprinting requirement that currently costs $72 (this is an up-front, out-of-pocket cost). Join the GUHSD team! Guided by its core values of caring, collaboration, and innovation, the Grossmont Union High School District exists for empower each GUHSD student to build the best future.

Links Related To This Job

• GUHSD Human Resources
• Grossmont Union High School District Website
• Directions to Grossmont High School District Office

CalPERS Links

Not all postings qualify for CalPERS. Informational Only.

• CalPERS Retirement Benefits

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