Administrative Associate 1

Description:
Financial Preparer Support
Process a variety of complex financial transactions (expense reports, invoices, purchase orders, department credit card transactions); produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Maintain records and tracking of payments to vendors/usage of retainers.

Executive/Office Scheduling Support
Plan and schedule calendar(s) for executive staff with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Also perform duties associated with office-wide scheduling with clients across  entities.

General Office Support
Respond to inquiries and determine and take appropriate action as required. Perform office duties including, but not limited to, handling of incoming and outgoing mail, issuing memos and reports, managing access to digital and paper files, and monitoring and ordering office supplies.
Coordinate and monitor routine maintenance services completion.

Requirements:
Duration of project (start and end date): 4 months (possibility of extension), ASAP start
Full time or part time: full time
485 Broadway, Cardinal Hall, Redwood City, CA 94063
Number of hours per week: 40
Shift timing/schedule: 8 working hours daily, morning start either in the 7 oclock hour or the 8 oclock hour
Will the resource be working with minors no
How many years of experience are required Four years of administrative experience, or combination of education and relevant experience.
Will this role extend or possibly convert to a FTE possibility of extension
Top 3 requirements to hire  (1)  financial systems experience/knowledge of, (2) financial transactions experience (processing transactions related to POs, expense reimbursements, purchase card verification), and (3) complex meeting scheduling.

Questions that determine what background check package to run
Is a degree required for this job (this will alert Magnit that an education check is needed) High school diploma
Is driving required for this job (this will alert Magnit that a MVR is needed) No