Administrative Assistant

About the job Administrative Assistant

We are seeking a high-energy, detail-oriented Administrative Assistant to support our supply chain and procurement operations within our busy Manufacturing facility. Operating on a stable schedule of 8:00 AM - 5:00PM, this role thrives in a very fast-paced environment where precision and multitasking are vital. In this role, you will act as a core operational anchor alongside our Shipping clerk team, utilizing an advanced ERP system and tracking data in Microsoft Excel to keep our inventory moving seamlessly. If you are a proactive Administrative Assistant who excels under pressure, possesses prior Manufacturing environment exposure, and wants to work closely with our Shipping clerk department to manage ERP logs, this fast-moving position is a perfect fit. We need a reliable Administrative Assistant with a strong data-entry background who can seamlessly support our logistics network as a backup Shipping clerk, maintaining perfect documentation across our Manufacturing plant by masterfully utilizing our ERP platforms and Microsoft Excel worksheets.

Compensation & Benefits

• Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. Starting at $25 +/hr depending on position and experience.
• Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program.
• Growth: Access to training and development to expand your professional certification; then responsibilities include:

• Processing and executing approved Purchase Orders (POs) for MRO within the AS400 system.
• Cataloging and inputting data for newly launched products into the Lotus Notes database.
• Updating part numbers, adjusting pricing files, and altering existing item records as requested in AS400.
• Facilitating inventory replenishment by tracking Kanban (KB) cards, managing blanket orders, and processing active PO releases.
• Monitoring delivery schedules by auditing, updating, and generating open PO tracking reports in Microsoft Excel.
• Structuring digital purchasing files to track vendor confirmations, shipping notifications, and procurement correspondence.
• Overseeing third-party vendor backlogs to secure on-time shipment compliance and logging successful third-party transactions in the central system.
• Partnering with the traffic and logistics team to streamline inbound freight and third-party transportation schedules.
• Sourcing compliance data, specifications, and regulatory documentation directly from active suppliers.

• Experience: Minimum of 3 years of administrative, purchasing, or data entry experience in a fast-paced setting.
• Systems Familiarity: Prior exposure to software software and advanced spreadsheets is heavily preferred.
• Work Authorization: Legally authorized to work in the United States without company sponsorship.
• Core Competencies: Exceptional time management, high attention to detail, strong data accuracy, and professional communication skills.

• Predictable Schedule: Maintain a strong work-life balance with a reliable, Monday-through-Friday, 8:00 AM - 5:00 PM schedule.
• Dynamic Work Environment: Say goodbye to boring workdays-this fast-paced role will challenge your skills and keep you continuously engaged.
• Total Rewards: Enjoy a robust compensation package starting at $25/hr alongside premium medical, dental, and vision health coverage.
• Professional Advancement: Tap into internal training networks to broaden your administrative certifications, build your technical toolkit, and scale your career.