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Administrative Assistant

Hoods Unlimited

  • Woodstock, Georgia
  • 30+ days ago

    Highlights

    The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and delivering exceptional internal and external customer service. At Hoods Unlimited, we are a leading provider of commercial kitchen exhaust cleaning services, committed to delivering top-notch service to our clients across various industries.

    Numbers & Facts

    LocationWoodstock, Georgia
    Websitewww.hoodsunlimited.org

    Description

    Benefits:
    • Bonus based on performance
    • Company parties
    • Competitive salary
    • Employee discounts
    • Flexible schedule
    • Free food & snacks
    • Free uniforms
    • Opportunity for advancement
    • Paid time off
    • Training & development
    Administrative Assistant

    Position Title: Administrative Assistant
    Department: Office of the Executive
    Reports To: Chief Operating Officer (COO) and Executive Leadership Team
    Employment Type: Full-Time
    Location: Canton, GA

    Position Summary

    The Administrative Assistant serves as a key member of the Support Center team and provides administrative support to company leadership and various departments. This position helps ensure the smooth day-to-day operation of Hoods Unlimited and American Fire Shield through organization, communication, recordkeeping, scheduling, and project support.

    The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and delivering exceptional internal and external customer service.

    Essential Duties & Responsibilities

    Administrative Support

    • Provide administrative support to executives, managers, and department leaders.
    • Prepare, edit, and distribute company documents, forms, reports, and correspondence.
    • Maintain organized electronic and physical filing systems.
    • Assist with data entry and record management across company platforms.
    • Monitor and maintain office supplies and administrative resources.
    Communication & Customer Support

    • Answer and direct incoming phone calls and emails professionally.
    • Assist customers, vendors, subcontractors, and employees with general inquiries.
    • Route requests to appropriate departments and follow up as needed.
    • Draft professional emails, letters, and internal communications.
    Scheduling & Coordination

    • Assist with scheduling meetings, appointments, and company events.
    • Coordinate conference rooms and meeting logistics.
    • Maintain executive calendars and assist with scheduling priorities.
    • Support onboarding and training scheduling for new employees.
    Documentation & Reporting

    • Maintain employee files and company records.
    • Assist with preparation of reports, spreadsheets, presentations, and dashboards.
    • Track completion of assigned administrative tasks and projects.
    • Support document collection for insurance, compliance, licensing, and customer requirements.
    Operational Support

    • Assist operations, sales, accounting, and human resources departments with administrative projects.
    • Help maintain company databases and software systems.
    • Support company initiatives, meetings, training events, and special projects.
    • Ensure company procedures and administrative processes are followed consistently.
    Qualifications

    Required

    • High school diploma or equivalent.
    • 2+ years of administrative, office, customer service, or related experience.
    • Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
    • Excellent written and verbal communication skills.
    • Strong organizational and time-management abilities.
    • Ability to maintain confidentiality and professionalism.
    • Ability to work independently while managing multiple priorities.
    Preferred

    • Associate's or Bachelor's degree.
    • Experience with ServiceTrade, QuickBooks, ADP, Connecteam, or similar business software.
    • Experience supporting operations, scheduling, accounting, or executive leadership teams.
    Skills & Competencies

    • Exceptional attention to detail
    • Strong organizational skills
    • Professional communication
    • Problem-solving mindset
    • Time management
    • Customer service orientation
    • Dependability and accountability
    • Adaptability in a fast-paced environment
    • Ability to prioritize competing deadlines
    Physical Requirements

    • Prolonged periods sitting at a desk and working on a computer.
    • Ability to occasionally lift and carry office supplies and materials up to 25 pounds.
    • Ability to move throughout the office as needed.
    Benefits

    • Competitive compensation
    • Paid Time Off (PTO)
    • Paid Holidays
    • Professional development opportunities
    • Supportive team environment
    • Opportunities for growth and advancement within the company
    Success Metrics

    A successful Administrative Assistant will:

    • Maintain accurate and organized records.
    • Respond to internal and external requests promptly.
    • Meet deadlines consistently.
    • Demonstrate professionalism in all communications.
    • Help improve efficiency and organization throughout the company.
    • Support leadership and departments with a positive, solutions-oriented attitude.
     
    Compensation: $20.00 - $23.00 per hour




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