Administrative Assistant

This position works directly with the Office Manager and provides administrative assistance with data entry, recordkeeping, reporting, and general office functions. The ideal candidate is proficient in QuickBooks and Microsoft Office, demonstrates strong attention to detail, and can manage multiple administrative responsibilities efficiently.

Benefits:

• 401(k)
• Competitive salary
• Flexible schedule

Job Summary
Global Pain Care is seeking an organized, dependable, and detail-oriented Administrative Assistant to support daily office operations. This position works directly with the Office Manager and provides administrative assistance with data entry,  recordkeeping, reporting, and general office functions. The ideal candidate is proficient in QuickBooks and Microsoft Office, demonstrates strong attention to detail, and can manage multiple administrative responsibilities efficiently.
Please note that this is an administrative support position rather than a traditional bookkeeping or accounting role.
Responsibilities 

• Perform accurate data entry using QuickBooks and Microsoft Excel.
• Enter invoices and maintain financial records and supporting documentation.
• Organize and maintain electronic and physical filing systems.
• Track invoices, payment deadlines, and administrative follow-ups.
• Prepare spreadsheets, reports, and tracking logs.
• Scan, upload, and organize documents.
• Assist with general correspondence and office administrative tasks.
• Support HR, compliance, and operational recordkeeping as assigned.
• Maintain confidentiality of employee, financial, and business information.
• Perform additional administrative duties as directed by the Office Manager.

Required Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
• Highly organized with excellent time management skills and the ability to prioritize projects

Preferred Qualifications

• Experience in a healthcare or medical office environment.
• Familiarity with invoice processing and financial data entry

Schedule

• Initially 3–4 full workdays per week.
• Opportunity for increased hours, up to full-time (40 hours per week), as operational needs grow.