Administrative Assistant-Utilities

Administrative Assistant-Utilities

Salary

$52,041.60 - $62,441.60 Annually

Location

Public Works 607 Municipal Dr, Leander, TX

Job Type

Full time

Job Number

2601865

Department

Public Works Water & Wastewater Maintenance

Division

Water Maintenance

Opening Date

11/04/2026

Closing Date

Continuous

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Under the direction of the Director of Utilities, the Utilities Administrative Assistant provides administrative and operational support to the Water and Wastewater Department. Responsibilities include maintaining records, preparing reports, processing requests, coordinating information, and assisting employees, contractors, vendors, and the public. The position requires strong organizational skills, attention to detail, discretion, and the ability to prioritize multiple assignments in a fast-paced environment. The operational hours are Mon-Thurs 6:30am to 4:00pm and Friday 6:30am to 10:30am.

Essential Duties & Required Qualifications

Essential Duties and Responsibilities

• Provide administrative and technical support to the Director of Utilities, including correspondence, reports, forms, calendars, meetings, training, travel, mail, and department functions.
• Serve as an initial contact for compliance activities, public inquiries, complaints, and field-staff communications.
• Assist with permits, vouchers, bid documents, specifications, bonds, contracts, and related records.
• Maintain accurate filing systems, computerized records, permit reports, project-tracking documents, and detailed data entries.
• Process and verify billing, travel expenses, purchase requests, purchase orders, invoices, receiving reports, and other financial documents.
• Assist with department personnel training, attend meetings, and serve on committees as assigned.
• Organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and manage frequent interruptions while maintaining accuracy.
• Prepare clear, accurate, and professional correspondence, reports, spreadsheets, and other documents; identify discrepancies and obtain needed clarification or corrections.
• Communicate effectively and courteously with employees, management, contractors, vendors, and the public; exercise sound judgment, maintain confidentiality, follow instructions, and work independently or as part of a team.
• Perform related duties as required.

Required Education and Experience

• High School diploma or equivalent.
• Two years of experience as an office administrative staff in utilities, construction, or similar field of work.
• Ability to work hours other than standard schedule if required.

Required Certificate and Licenses

• Valid Texas Driver's License from TX or any other US state.
• First Aid and CPR/AED certification required or the ability to obtain it within six months of hire.

Preferred Qualifications

• Bachelor's degree from an accredited college or university in a related field to Administration and/or Business Management.
• Specialized course work in accounting or financial procedures.
• Three or more years of experience as an office administrative staff in utilities, construction, or similar field of work.

Knowledge, Skills & Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to follow detailed verbal and written instructions.
• Ability to learn department administration and organization, departmental rules and regulations, and City rules and regulations.
• Ability to communicate with other employees and the general public in a courteous and diplomatic manner.
• Skill in handling multiple tasks and prioritizing.
• Ability to work hours other than the regular daytime schedule (i.e., early-mornings, afternoons, evenings, and late-nights shifts, weekends).
• Knowledge of Methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing with proper punctuation, spelling and grammar.
• Skill in using computers and related software applications, including MS Word and Excel.
• Ability to plan and schedule operations.
• Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions.

Physical Demands & Additional Information

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be considered to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Job offer and continuation of employment with the City of Leander is contingent upon:

• Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
• Satisfactory results from a pre-employment criminal history background and driving record check.
• Legal authorization to work in the United States without sponsorship. *
• Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.
• The City of Leander participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information in employment.

Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Department at hr@leandertx.gov or 512-528-2708. Deaf and hard of hearing applicants may contact our office via Relay Texas at 7-1-1 or 1-800-735- 2989 (TTY/TDD).

For detailed information regarding our benefits package including our Benefits Guide, please visit this link: City of Leander 2026 Benefit Booklet

01

Do you have a minimum of a high school diploma or its equivalent?

• Yes
• No

02

Do you have a valid Texas drivers license or its equivalent from any U.S. State?

• Yes, I have a valid Texas drivers license.
• Yes, I have a valid drivers license from another U.S. State, and will obtain a Texas drivers license within 90 days of hire according to state law.
• No

03

Do you have two years of experience as an office administrative staff in utilities, construction, or similar field of work?

• Yes
• No

04

Are you able to work hours other than the standard schedule if required?

• Yes
• No

05

Do you have a valid First Aid and CPR/AED certification, or will you be able to obtain one within six months of hire?

• Yes
• No

06

Select all of the following PREFERRED qualifications that apply to you.

• I have a Bachelor's degree from an accredited college or university in a related field to Administration and/or Business Management.
• I have a specialized course work in accounting or financial procedures.
• I do have three or more years of experience as an office administrative staff in utilities, construction, or similar field of work.
• None of the above

Required Question

Employer City of Leander

Department Public Works Water & Wastewater Maintenance Address 607 Municipal Drive

Leander, Texas, 78641

Phone 512-528-2700

Website https://www.leandertx.gov