Administrative Assistant

Administrative Assistant

Road & Rail Services

Location: Twin Oaks, PA

Job Type: Full-Time | On-Site

Experience: Minimum 1 year of administrative experience required

Join Our Team in Twin Oaks

Road & Rail Services is seeking an experienced and dependable Administrative Assistant to support our operation in Twin Oaks, Pennsylvania.

This position plays an important role in keeping the site's administrative processes organized and running efficiently. You'll work closely with site management and employees to maintain records, process paperwork, assist with payroll-related functions, coordinate schedules and meetings, and ensure required information is completed accurately and on time.

We're looking for someone who is organized, comfortable working with numbers and spreadsheets, and able to manage multiple priorities without losing attention to detail.

Previous administrative experience and proficiency with Microsoft Excel are required.

What You'll Do

As an Administrative Assistant, your responsibilities will include:

Provide day-to-day administrative and clerical support to site management

Prepare, organize, process, and maintain company and customer paperwork

Perform accurate data entry and data processing

Create and maintain Excel spreadsheets and administrative tracking documents

Assist with payroll-related records and documentation

Maintain financial and basic accounting records as assigned

Type correspondence, reports, forms, and other business documents

Organize electronic and physical files

Coordinate meetings, appointments, schedules, and conferences

Assist with ordering and maintaining office supplies

Support direct mailings and other administrative projects

Track paperwork and follow up on outstanding documentation

Help ensure corporate paperwork is completed accurately and within established deadlines

Communicate professionally with employees, management, customers, and corporate departments

Maintain confidentiality when working with employee and company information

Drive vehicles when required and follow all company and customer operating procedures

Follow all company, customer, and industry safety requirements

Assist with additional administrative or operational projects as assigned by site management

What We're Looking For

Qualified candidates must have:

At least 1 year of previous administrative experience

At least 1 year of experience using Microsoft Office programs

Proficiency with Microsoft Excel and spreadsheets

Ability to type at least 30 words per minute with minimal errors

Basic accounting skills

Data-processing experience

Strong attention to detail and accuracy

Ability to organize and prioritize multiple assignments

Dependable attendance and punctuality

Professional written and verbal communication skills

Ability to work independently while supporting a team environment

A valid state-issued driver's license must be maintained when operating company equipment or vehicles.

Safety & Work Expectations

Safety is an important part of every position at Road & Rail Services. Employees are expected to comply with all company, customer, and site safety policies and operating procedures and promptly report unsafe conditions or potential safety concerns to appropriate supervisory personnel.

The Administrative Assistant must also meet and maintain applicable requirements contained in the company's Conditions of Employment policy.

Pay & Benefits

Road & Rail Services offers eligible full-time employees a comprehensive benefits package that includes:

Medical, vision, and dental insurance

401(k) retirement plan with company match

Paid holidays

Paid vacation

Annual steel-toe boot allowance

Company-provided Personal Protective Equipment (PPE)

Training and development opportunities

Career advancement opportunities

Promote-from-within culture

Veteran-friendly workplace

Conditions of Employment

Employment is conditional based on completion of applicable post-offer requirements, including a medical examination that includes a drug screen and an evaluation to verify the candidate can safely perform the essential functions of the position.

Road & Rail Services also requires applicable post-offer motor vehicle record checks, background checks, employment verification, and military verification when applicable.

About Road & Rail Services

Established in 1987, Road & Rail Services has grown into a leading provider of rail-related services throughout North America. Our associates provide plant and terminal operating expertise as well as field maintenance services supporting railroads, rail shippers, and owners of rail-related equipment and facilities.

If you have administrative experience, strong Excel skills, and a talent for keeping information organized and accurate, apply today to join Road & Rail Services as an Administrative Assistant in Twin Oaks, PA.

Road & Rail Services is an Equal Opportunity Employer.