Administrative Assistant - TRIO SSS

Georgia Tech

Atlanta, GA

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JOB DETAILS

SKILLS

Academic Background, Accounting, Administrative Skills, Background Investigation, Budgeting, Calendar Management, Communication Skills, Copying Machines, Customer Support/Service, Data Entry, Database Administration, Embedded Systems, Event Management, File Maintenance, Higher Education, Information Technology & Information Systems, Leadership, Mail Processing, Microsoft Office, Multitasking, Office Equipment, Order Supplies, Organizational Skills, People Management, Physical Demands, Prepare Correspondence, Presentation/Verbal Skills, Program Evaluation, Proofreading, Purchase Orders, Reconciliation, Reporting Skills, Student Services, Telephone Skills, Training/Teaching, Word Processing, Writing Skills

LOCATION

Atlanta, GA

POSTED

1 day ago

About Us

Welcome to Atlanta Metropolitan State College (AMSC)!

At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.

AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and PublicService, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.

Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.

Job Summary

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department Information and direction.

Responsibilities

Manage daily activities of the SSS office including, student check in, greeting students, contacting students for appointments, and supervise student workers. Provide administrative support to the Project Director and clerical assistance to the SSS staff. Maintain Blumen database and participant student files and generate reports. Schedule tutoring appointments for participants. Schedule educational and cultural enrichment events.

Oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations.
Input and maintain all program evaluation data. Maintain ledger of expenditures and reconcile budget monthly. Handles routine office activities Including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
Prepares various departmental and institutional reports. Supervises work-study students. Opens and distribute mail as needed.
Logs correspondence and various requests for service forms. Maintains log of all checks received.
Maintains office calendar. Composes, checks, and proofreads outgoing correspondence.
Performs other related duties as required.

Required Qualifications

Educational Requirements

High School Diploma or equivalent

Other Required Qualifications

Minimum two years of experience in an academic environment or a related field
Experience in office setting;
(OR) an equivalent combination of training and experience.

Preferred Qualifications

Associate's degree
Experience with TRIO - Student Support Services

Knowledge, Skills, & Abilities

ABILITIES

Maintain the office with minimum supervision
Work closely with students, faculty, and staff to ensure that all office operations are handled in an efficient and effective manner; work cooperatively and effectively with others
Organized and handle multiple tasks
Prepare and/or process purchase orders
Use computers for data entry, to use computers for word processing and/or accounting purposes, computer use in administrative areas with an emphasis on the BANNER student Information system.

SKILLS

Strong verbal and written communication skills
Independent judgment based on knowledge gained through the experience
Operate a computer, copier, and other standard office equipment
Proficiency in the use of Microsoft Office applications
Requires the ability to use small office equipment, Including copy machines or multi-line telephone systems.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).

Equal Employment Opportunity

Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at 404.756.4047.

Other Information

This is not a supervisory position
This position has financial responsibilities
This position will not be required to drive
This role is considered a position of trust

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.

Accommodations

The physical demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform job functions.

Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Special Applicant Instructions

To apply, please ensure that you fully complete all application questions and fields. Be sure to attach all required documents, including:

Cover Letter
Unofficial transcripts
Resume or Curriculum Vitae (CV)
Contact information for 3 professional references

Submitting a complete and through application helps us better assess your qualifications and ensures a smooth review process.

Administrative Assistant - TRIO SSS

Georgia Tech

Atlanta, GA

About the Company

Georgia Tech

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