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Job Details
Administrative Assistant to the Superintendent/Board of Education
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Duties
Administrative Support to the Superintendent:
- Manage the Superintendent's calendar, schedule meetings, and coordinate travel arrangements
- Prepare and edit correspondence, reports, presentations, and other documents as requested by the Superintendent
- Screen and direct incoming calls and visitors to the Superintendent''s office, addressing inquiries and resolving issues when possible
- Maintain filing systems, both electronic and physical, ensuring records are accurate and up-to-date.
- Assist in the preparation of the Superintendent''s reports and presentations for various stakeholders
- Prepares and submits State reports
- Manages SB7 reporting
- Maintains Certified and Classified Personnel Seniority Lists.
- Acts as the FOIA Officer and coordinates time sensitive responses to requests
- Prepare and update contracts for employment as directed by the Assistant Superintendent
- Participate in the District''s Policy Committee
- Provides administrative support and assists with special projects as assigned to the CSBO and Superintendent - BOE agenda items, publications notices
- Creates and files school calendar
Board of Education Recording Secretary:
- Attend all Board of Education meetings
- Record and transcribe minutes of Board meetings, ensuring accuracy and completeness
- Prepare and distribute Board meeting agendas, minutes, and related documents in a timely manner
- Manage the archiving of Board meeting records and ensure compliance with legal requirements for document retention
- Supports with SEI filing
Communication and Coordination:
- Serve as a liaison between the Superintendent, Board of Education, district staff, and the public, ensuring clear and timely communication
- Coordinate and distribute communications from the Superintendent and Board of Education, including memos, newsletters, and announcements
- Facilitate the flow of information between the Superintendent's office and other departments within the district.
- Maintains board member website
- Supports with inclusive communications plan for the district to tell the Skokie 73.5 story through relevant media channels
- Supports with district branding, visual identity, and public content including district and school logos
- Supports the delivery of Skokie 73.5 external print, electronic and mobile communications
- Supports with press releases and media pitches (including key talking points when appropriate)
- Manages relationships with local press
- Serve as a liaison in collaboration with the Superintendent to local and national media to promote positive community relationships and information regarding District 73.5 activities and programs in conjunction with the Superintendent
- Supports administration with handbook edits
Event Planning and Coordination:
- Organize and coordinate events, meetings, and functions hosted by the Superintendent or the Board of Education
- Arrange logistics for Board of Education meetings, including venue setup, technology needs, and catering services if required
Confidentiality and Professionalism:
- Handle sensitive information with the highest level of confidentiality and discretion
- Maintain professionalism in all interactions with internal and external stakeholders
Qualifications
- A Bachelor's degree is preferred
- Ability to prioritize and effectively handle multiple tasks
- Strong attention to detail and accuracy of information
- Excellent time management, organizational, planning skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office (i.e. Excel, Word)
- Experience using financial management software (preferably Infinite Visions) is preferred Mandatory District-wide Compliance Training, as assigned
- Ability to work in a team environment
- Ability to maintain a high level of confidentiality in regards to all interactions with all staff, vendors, and parents
- Knowledge of school district operations and board governance preferred
- Familiarity with IWAS and ISBE data reporting is a plus
Salary/Benefits
- Base: $65,000 to $75,000
- Compensation package includes 14 paid holidays, 10 vacation days, 12 sick days, 3 personal days, and family heath, vision and dental insurance benefits
- IMRF/Retirement Planning available
How to Apply
Complete on-line application at www.sd735.org. Please upload a letter of interest, resume, certification and letters of recommendation.
Email Address
nderrig@sd735.org
ILearn Link
ILearn
Report Card Link
District Report Card
Job Posting Date
10/20/2026
Application Deadline
11/16/2026
Start Date
10/20/2026
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"Back to Search Results Job Details
District Name Skokie SD #73-5 Building Name School District 73.5 Address 8000 East Prairie Road
Skokie, IL 60076 Phone (847) 676-8313 Fax (847)673-1282 IASA Region Cook North County Cook (North) County Employment Type Full-time permanent Job Category Other Non-Certified Staff Grade Level Other
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217-753-2213
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