Administrative Assistant to Director of Education

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The Administrative Assistant supports the Director of Education in the daily operation of the academic department.

This Jobot Job is hosted by: Stephen Williams
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Salary: $22 - $26 per hour

A bit about us:

We are a student-focused postsecondary education organization committed to delivering career-oriented programs in a structured, supportive, and compliance-conscious learning environment. Our academic department works closely with faculty, students, external training providers, and campus leadership to keep courses, labs, learning resources, and academic operations running smoothly.

Why join us?

• Direct partnership with the Director of Education and visibility into academic operations
• Broad, varied work across executive support, faculty coordination, LMS content, curriculum, and compliance
• Opportunity to build valuable experience in postsecondary education and regulated academic administration
• Modern workplace that values technology, Microsoft Office, and practical AI-assisted workflows
• Full-time, on-campus role with a posted pay range of $22-$26 per hour
• Benefits after successful completion of the 90-day probationary period, including medical, dental, vision, life insurance, and an IRA retirement plan

Job Details

Title: Administrative Assistant to Director of Education
Work arrangement: Full time, on campus, in person; exact campus location not provided in the job order
Compensation: $22-$26 per hour
Reports to: Director of Education

Position Summary
The Administrative Assistant supports the Director of Education in the daily operation of the academic department. The role manages calendars and communications, prepares meetings, coordinates faculty and specialized course schedules, maintains learning-management content, tracks curriculum activity, and helps organize compliance and accreditation documentation. The ideal candidate is organized, responsive, detail-oriented, and comfortable using modern technology, including AI-assisted tools.

Key Responsibilities
Executive Support

• Manage the Director of Education calendar, appointments, and events
• Draft, review, and send communications as requested
• Prepare meetings, documents, and logistics
• Screen calls, relay messages, and help prioritize email

Faculty & Course Coordination

• Support faculty scheduling, onboarding logistics, and routine questions
• Coordinate CPR/BLS and venipuncture course schedules, approvals, communications, and provider logistics
• Coordinate MRI and Nuclear Medicine lab schedules, approvals, communications, and provider logistics

LMS & Curriculum Support

• Maintain the LMS institution page, announcements, permissions, content, and basic troubleshooting under supervision
• Track curriculum updates and organize related documentation
• Maintain Blackboard Learning Resource Center materials

Compliance & Administration

• Support policy research aligned with state and federal requirements
• Assist with audits, annual reports, accreditation documentation, and academic records
• Coordinate travel and reimbursement documentation
• Support projects assigned through academic and executive leadership

Qualifications

• Excellent written and verbal communication
• LMS management experience required; Blackboard Ultra strongly preferred
• Experience applying AI tools for research or workflow support, including familiarity with AI agents
• Strong organization, time management, multitasking, and attention to detail
• Proficiency with Microsoft Office and common administrative systems
• Strong interpersonal skills and sound judgment
• Bachelor of Science in Education preferred

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