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Administrative Assistant - Technical Training Team

Interstates

Omaha, NE

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JOB DETAILS
SKILLS
Administrative Skills, Automation, Career Counseling, Communication Skills, Computer Programming, Dental Insurance, Detail Oriented, Documentation, Electrical Wiring, Electricity, Follow Through, Logistics, Logistics Management, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Onboarding, Operational Support, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Team Lead/Manager, Team Player, Technical Support, Travel Planning, Vision Plan, Writing Skills
LOCATION
Omaha, NE
POSTED
2 days ago
Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

Interstates is looking for an Administrative Assistant to support our Technical Training Team. In this role, you'll help keep training operations running smoothly by coordinating schedules, logistics, communication, and documentation. You'll play an important part in creating a well-organized and positive experience for instructors, apprentices, and new hires.

What You'll Do

Support Training Coordination
  • Provide administrative support across the Technical Training team
  • Schedule training sessions, meetings, and onboarding-related activities
  • Support onboarding coordination for craft new hires and apprenticeship programs
  • Coordinate travel and accommodations for training classes
  • Help manage training logistics, communication, materials, and facility-related needs
  • Serve as a communication point between instructors, apprentices, hotels, vendors, and internal teams
Organize Documentation and Administrative Work
  • Collect, organize, and maintain course assessments, evaluations, training records, and other documentation
  • Support reporting, data organization, and administrative processes
  • Help maintain accurate, organized records and consistent training documentation
Help Build Simple, Effective Processes
  • Help create and improve processes, systems, standards, and checklists that support a growing training function
  • Organize information and help ensure details are completed accurately and consistently
  • Proactively help keep training operations moving forward
What We're Looking For
  • 3+ years of experience in an administrative, coordinator, or operational support role
  • Highly organized and dependable, with strong attention to detail and follow-through
  • Comfortable balancing multiple priorities while maintaining accuracy
  • Operationally minded with the ability to create structure and improve processes
  • Calm, adaptable, and able to handle changing needs and shifting priorities
  • Comfortable managing many parallel tasks while maintaining accuracy
  • Strong written and verbal communication skills
  • Able to think ahead and anticipate needs
  • Service-focused with a collaborative mindset
  • Tech-comfortable and willing to learn internal systems and tools
  • Able to work independently while supporting a highly collaborative team
  • Proficient with Microsoft tools, including Outlook, Word, PowerPoint, and Excel
Location

This role is based in our Omaha, NE or Sioux Center, IA office.

Travel

Occasional travel may be required based on business needs, up to 10%.

Benefits of Working at Interstates
  • 401(k) Retirement Plan + Company Match
  • Health, Dental, and Vision Insurance
    Including short- and long-term disability, group life insurance, and more
  • Paid Time Off & Holiday Pay
    Flexible scheduling to support work/life balance
  • Bonus Incentives
    Including year-end incentives and merit increases
  • Company Discount Perk Program
    Access discounts with well-known brands across the country
  • Family- and safety-focused culture
    A team that cares about you as a whole person, not just your work
  • Company-sponsored holiday events, team celebrations, and community outreach volunteer time
  • Advancement opportunities that support long-term career goals
  • Career coaching and ongoing development support

Why Join Interstates

At Interstates, you'll find more than just a job - you'll find a team that values people, supports growth, and takes pride in doing work that matters. We offer a collaborative culture, opportunities to learn and develop, and a workplace that values safety, service, and long-term success. If you're looking for a role where you can make a meaningful impact while supporting a team that cares about one another, Interstates could be the right fit.

What You Should Know Before You Apply

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.

About the Company

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Interstates

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