Administrative Skills, Analysis Skills, Communication Skills, Data Analysis, Detail Oriented, Information/Data Security (InfoSec), Microsoft Excel, Microsoft Office, Microsoft Word, Office Management, Prepare Correspondence, Problem Solving Skills, Record Keeping, Regulations, Reporting Skills, Team Player, Telephone Skills, Training/Teaching
Administrative Assistant
This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.
Examples of Work Performed:
- Performs special assignments, research, and report preparation.
- Reviews records and reports which require action and recommends solutions or courses of action.
- Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
- Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
- Processes a variety of correspondence, investigates subject matter, and prepares replies.
- Defines and investigates problems; formulates methods of resolution.
- Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
- Represents supervisor at meetings.
- Performs general office management duties.
- Assists in planning full committee and/or subcommittee meetings and workshops.
- Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.
- Responsible for recording and reporting out committee meetings.
- Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.
- Responsible for maintaining public records and responding to public records requests
- Performs other related duties as required.
Knowledge, Skills and Abilities:
- Knowledge of administrative principles and practices.
- Knowledge of research techniques.
- Extensive knowledge of the Microsoft Office Suite, especially Word and Excel
- Ability to pay attention to detail and review work for accuracy and quality of content.
- Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
- Ability to collect, analyze, and interpret data.
- Ability to plan, organize, and coordinate work assignments.
- Ability to communicate effectively verbally and in writing.
- Ability to deal tactfully and courteously with the demands of the public.
- Ability to handle confidential information.
- Ability to understand and apply rules, regulations, policies, and procedures.
- Ability to prepare reports, correspondence, and maintain records.
- Ability to utilize problem-solving techniques.
- Ability to train others.
Minimum Qualifications:
- A bachelor's degree from an accredited college or university.
- Administrative or staff experience can substitute on a year-for-year basis for the required college education.
- Preference will be given to those with legislative experience.
Salary: Commensurate with experience
The Legislature offers a competitive benefits package.
Accommodation for Disability: If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.
Location: Tallahassee, FL, US, 32399