Administrative Assistant (Student)

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Department:

School of Public Affairs

Time Type:

Part time

FLSA Status:

Non-Exempt

Job Description:

Summary:

Working under the direction of the Undergraduate Programs Coordinator, the Student Administrative Assistant provides administrative, data tracking, communications, and event support for the School of Public Affairs undergraduate programs.

This position assists with enrollment and retention tracking, preparation of reports and communications, maintenance of program records and event materials, support for the undergraduate recruitment and engagement activities, and research projects related to undergraduate academic programs. The student employee will develop professional skills while contributing to the success of SPA students and programs.

Essential Functions:

1.) Data Tracking and Administrative Analysis Assistance

• Assist the Undergraduate Programs Coordinator with data tracking, collection, and reporting related to course enrollments, undergraduate deposits and retention metrics.
• Assist with compiling, organizing, and summarizing data for reports and presentations.
• Support research on BA+BS to JD programs within the Washington, DC metropolitan area and peer institutions.
• Contribute to the preparation and maintenance of undergraduate resource guides, publications, and presentation materials.

2.) Administrative Support

• Develop content for social media pages, promotional brochures, flyers, and other communication materials for upcoming events.
• Create and maintain tacking spreadsheets in Microsoft Excel; draft and edit email communications and other correspondence using Microsoft Office applications.
• Provide general administrative support for undergraduate program initiatives.
• Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

3.) Event Support

• Assist in organizing and coordinating undergraduate recruitment, advising, and student engagement events.
• Support event logistics, including registration management, timeline development, room setup, and material preparation.
• Update event planning documents and track event-related tasks.
• Capture photos and videos for use in marketing and promotional materials, in accordance with university policies.

Position Type/Expected Hours of Work:

• Part-time.
• 5 hours per week.

Salary Range:

• $18.40 per hour.

Required Education and Experience:

• Currently enrolled as an undergraduate student at AU-SPA.
• Good academic standing with a strong GPA.
• Excellent written and verbal communication skills.
• Familiarity with research methodologies and data analysis.
• Strong organizational and time management skills.
• Ability to handle multiple tasks and deadlines simultaneously.

Additional Eligibility Qualifications:

• All American University students are eligible to apply for this position. Preference may be given to students enrolled in the School of Public Affairs and students with Federal Work Study awards.

Other Details

• This position is available only to enrolled American University students.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an E-Verify employer.
• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.