Sign upLog in
See more jobs

Administrative Assistant

Cincinnati Thermal Spray

  • Springfield, New Jersey
  • 30+ days ago

    Highlights

    This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems, coordinates purchasing, assists with shipping (domestic & international), and keeps inventory records synchronized. The ideal candidate will have 3-5 years office experience , is detail-oriented, reliable, and comfortable working with ERP/MRP tools in a manufacturing environment.

    Numbers & Facts

    LocationSpringfield, New Jersey
    Websitehttps://www.cts-inc.net/about-cts/careers/

    Description

    SUMMARY:
    The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems, coordinates purchasing, assists with shipping (domestic & international), and keeps inventory records synchronized. The ideal candidate will have 3-5 years office experience, is detail-oriented, reliable, and comfortable working with ERP/MRP tools in a manufacturing environment.

    ESSENTIAL DUTIES & RESPONSIBILITIES:
    • Enter and manage sales orders, verify customer details, and update production schedules.
    • Prepare and maintain work orders, routers, and associated documentation.
    • Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
    • Create and manage purchase orders for raw materials and non-inventory items.
    • Support Accounts Receivable by monitoring collections and preparing reports.
    • Handle invoicing, scanning, and electronic recordkeeping in various systems.
    • Maintain office and shop essentials inventory.
    • Assist with domestic and international shipping paperwork and coordination.
    • Performs other duties as assigned.

    QUALIFICATIONS:
    • Flexibility and the ability to prioritize new tasks as they come in.
    • Attention to detail and accuracy
    • Time management and excellent communication skills.
    • High School diploma or GED
    • US Person pursuant to ITAR / EAR
    • Good mathematical skills

    Similar Jobs

    See more jobs