Administrative Assistant - Special Education

Administrative Assistant - Special Education

Administrative Assistant - Student Support Services (Special Education) Beginning July 10, 2026 7 Hours per Day, 212 Days per Year Pay Rate: $21.82 per hour - $26.29 per hour (2025-26 Rate) - Category A Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement. Join Our Team and Thrive! We offer a comprehensive benefits package that stands out among school districts: Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind. Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy. Life Insurance: Protect yourself and your loved ones with a robust life insurance plan an Employee Assistance Program, free to employees and their family members optional medical and dependent care flexible spending account Long-term disability Insurance: enjoy the security of long-term disability coverage should you ever need it. To learn more about our benefits and eligibility, visit our webpage for new employees.

Qualifications

• Bachelor's degree in related field preferred. High school diploma or equivalent and training and/or experience as a secretary required.
• Proficiency with software data management, databases, and word processing.
• Working knowledge of basic office procedures, of equipment operation and of organizational methods.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and work ethic.
• Experience with or understanding the importance of confidentiality within the workings of a large complex organization.

Reports To

Assistant Director of Early Learning

Job Goal

To provide organizational support and clerical assistance to the Special Education Department and other designated staff.

Performance Responsibilities

• Provides administrative support services for the Special Education department and designated staff.
• Provides a welcoming atmosphere, information and assistance to staff, parents and students.
• Provide support to ensure that the Special Education Department is in compliance with State mandated regulations.
• Create and maintain current student files in multiple software programs.
• Maintain current department timelines for student IEP's and evaluations.
• Facilitate student enrollment changes in the software system(s) and communicate specific instructions to the building administrative assistant.
• Organize, maintain and distribute paper files for Special Education students.
• Provide authorized information to organizations needing student profiles.
• Coordinate student transportation.
• Compile and report data for the purposes of State funding and District planning.
• Schedule, distribute and file agendas and meeting minutes for meetings.
• Schedule meetings with staff and parents.
• Order and distribute Special Education materials, supplies and office equipment.
• Process invoices and monitor budgets.
• Assist in building emergency procedures.
• Perform other duties and responsibilities as assigned.