Administrative Assistant

Posting Details

Posting Summary

Logo Posting Number STA00588PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Upstate Work County Spartanburg College/Division USC Upstate College/Division Level Department UPS College of Education, Human Performance & Health Administration State Pay Range G05 USC Market Range MRB - $36,608 $44,845 $53,082 Anticipated Hiring Range $36,608; Salary commensurate with education and experience. Location of Vacancy USC Upstate, Spartanburg, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Monday - Friday; 8:30am - 5pm; Some evenings and weekends as needed are required.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Administrative Assistant

University of South Carolina Upstate

STA00588PO26

Spartanburg, SC

The Administrative Assistant provides comprehensive operational, financial, and logistical support to the department, ensuring efficient day-to-day functioning. This role supports faculty, leadership, staff, and students through essential administrative systems, event coordination, and fiscal processes, and serves as a central hub for departmental operations.

Job Related Minimum Required Education and Experience

Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

Bachelor's degree and 2 years related experience in business management, administrative services, or related field preferred.

Knowledge/Skills/Abilities

Organizational skills and ability to multi-task. Skilled in Microsoft Office Suite (Word, Excel, Outlook, AI, etc.). Customer service skills, verbal, written and interpersonal communication skills, and the ability to work well with others. Ability to work independently and with a team.

Job Duties

Job Duty

Administrative & Operational Support

Provides administrative support for unit leadership, including the calendar management, meeting coordination, agendas, and minutes Serves as an operational resource for faculty and staff regarding departmental processes, procedures, and systems.

Essential Function Yes Percentage of Time 25 Job Duty

Financial & Resource Administration

Coordinates purchasing, reimbursements, invoicing, and other financial transactions in accordance with institutional policies Assists executive assistant to the dean with tracking and organizing budget-related data and supports financial reporting as required by leadership. Assists executive assistant with coordination hiring logistics, including adjunct hiring processes and administrative steps related to searches.

Essential Function Yes Percentage of Time 25 Job Duty

Event & Project Coordination

Coordinates department and college events, including ceremonies, fairs, workshops, and special initiatives. Assists with logistical planning such as room reservations, vendor coordination, registration tools, and on-site arrangements. Serves as point person for designated recurring events and timelines.

Essential Function Yes Percentage of Time 20 Job Duty

Combined administrative support for department chairs, student contact person for both departments, and departments first point of contact for public, colleagues, and students. Monitors the department emails and teams accounts for questions, inquiries, and responds appropriately except for field experiences. Request situational guidance and support as needed. Maintains office and workroom equipment such as printer supplies, workroom restock, and mail room support.

Essential Function Yes Percentage of Time 20 Job Duty

Other duties as assigned

Essential Function Yes Percentage of Time 10

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 09/28/2026 Job Open Date 08/03/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicant

The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Quicklink for Posting https://uscjobs.sc.edu/postings/210872 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?

• Yes

• No

• • Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

• Yes

• No

• • Do you have a bachelor's degree and 2 years related experience in business management, administrative services, or related field?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter
• Resume

Optional Documents

• Other Supporting Documents
• List of References and Contact Information