Oakland International Academy Additional Information: Show/Hide
Administrative Assistant - Oakland International Academy Full-Time | In Person
Oakland International Academy is looking for a warm, organized, and dependable Administrative Assistant to be the heart of our school office. This role is the first point of contact for students, families, and visitors - and plays a critical part in keeping daily operations running smoothly.
What You'll Do
Serve as the front-line welcome for students, parents, and visitors, maintaining a positive and professional office environment
Answer phones, route calls, and respond to inquiries with care and professionalism
Manage student records, absences, tardies, and lunch payments
Support state reporting requirements including MCIRS, MSDS, and similar submissions
Assist with newsletters, parent communications, and promotional materials
Maintain the school calendar and provide administrative support to building leadership
Onboard new staff into Timeclock and distribute payroll
Attend meetings, take minutes, and handle general office duties as needed
What We're Looking For
Strong interpersonal and communication skills - written and verbal
Proficiency in Microsoft Word and Excel
Excellent organizational and multitasking abilities
Ability to handle confidential student information with discretion
Calm and professional demeanor when working with students, staff, and frustrated parents
Familiarity with standard office equipment
Arabic language preferred
Must pass criminal background clearance
Compensation & Benefits
Competitive pay
Health, dental, and vision insurance
401(k), paid time off, tuition reimbursement, and employee assistance program
Schedule: Monday - Friday, 8-hour shift
If you're a people person who thrives in a fast-paced school environment and takes pride in keeping things organized, apply today and join the OIA team.