Highlights
We are seeking an exceptionally organized, motivated, and professional Administrative Assistant who enjoys working in a fast-paced environment to provide coordination of meetings, support departmental operations and communications, and plan and manage on-site and off-site events. Guest Speaker & Interview Scheduling: Coordinate visits from guest research speakers, consultants, and interviewees, including itineraries, travel arrangements, expense processing, and overall program coordination.
Numbers & Facts
| Location | South San Francisco, CA |
| Industry | Staffing/Employment Agencies |
| Salary | $35–$39.82 Per Hour |
| Company Size | 50 to 99 employees |
| Year Founded | 2014 |
| Website | http://www.insyncstaffing.com/default.html |
Description
Job Title: Administrative Assistant
Location: South San Francisco, CA, USA 94080
Pay Rate: $35 - $39,.82/ hr
Work Schedule: Monday - Friday 8:00 AM - 5:00 PM
6-month contract (11/02/2026 to 04/30/2027)
Benefits:
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Location: South San Francisco, CA, USA 94080
Pay Rate: $35 - $39,.82/ hr
Work Schedule: Monday - Friday 8:00 AM - 5:00 PM
6-month contract (11/02/2026 to 04/30/2027)
Job Overview
We are seeking an exceptionally organized, motivated, and professional Administrative Assistant who enjoys working in a fast-paced environment to provide coordination of meetings, support departmental operations and communications, and plan and manage on-site and off-site events. The candidate will have primary responsibility for members of the Immunology Discovery group and will work closely with other Administrative Associates within related functions.Job Specifications
- Core Responsibilities:
- Calendaring: Manage complex scheduling in multiple time zones and handle internal/external stakeholder management with a high level of confidentiality; support larger internal meetings featuring sophisticated webcasting and technology.
- Guest Speaker & Interview Scheduling: Coordinate visits from guest research speakers, consultants, and interviewees, including itineraries, travel arrangements, expense processing, and overall program coordination.
- Recruitment & Candidates: Support Hiring Managers with headcount recruitment, interview organization, collection of evaluation materials, and approval committee packages.
- Meeting Planning: Coordinate and schedule recurring department meeting series, team gatherings, on-campus and off-site events, and high-level functions.
- Contracts & Purchase Orders: Support external vendor contracting, purchase order setup, and invoice review/processing.
- Expense Reporting & Purchasing: Compile, complete, and process expense reports, manage corporate purchasing credit cards, and reconcile department purchases in a timely manner.
- Qualifications & Requirements:
- BA/BS degree or equivalent experience/training preferred; High School diploma and 5+ years of related experience required.
- Demonstrated skills in multitasking, prioritization, organization, problem-solving, and working independently.
- Excellent judgment and discretion regarding sensitive, confidential, and proprietary information.
- Ability to manage interpersonal interactions at all levels in a tactful and professional manner, working effectively across functions and with external parties.
- Knowledge of Genentech business, guidelines, policies, systems, and the Biotech industry is a distinct plus.
Benefits:
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
About Company
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.