Administrative Assistant - Quality Verification
Location: Mishawaka, Indiana
Hourly pay $19-$22/hr
Position Summary
Our client is seeking a detail-oriented Administrative Assistant to support Quality Verification activities within a manufacturing environment. This role is responsible for tracking and maintaining documentation throughout established approval processes, ensuring records are accurate, organized, and completed in a timely manner. The ideal candidate will have strong organizational skills, basic Microsoft Office proficiency, and the ability to manage multiple tasks while supporting a fast-paced team.
Responsibilities
- Track, organize, and maintain documentation throughout the approval and verification process
- Update Excel spreadsheets, logs, and reports to monitor document status and workflow progress
- Route documents to appropriate team members and obtain required approvals and signatures
- Provide administrative support including filing, scanning, record management, and scheduling assistance
- Assist in preparing materials for internal reviews, meetings, and presentations
- Maintain electronic and physical records in accordance with department procedures
- Support special projects and additional administrative tasks as assigned
- Communicate effectively with team members to ensure timely completion of documentation and workflow requirements
Knowledge and Skills
- High School Diploma or GED required
- 0-2 years of administrative, clerical, or office support experience preferred
- Entry-level candidates with strong organizational skills are encouraged to apply
- Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
- Experience with SharePoint is a plus
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to follow established procedures and maintain document control processes
- Ability to manage multiple priorities while maintaining quality and accuracy
Physical Requirements
- Regularly use a computer and read detailed reports, documents, and spreadsheets
- Ability to maintain visual focus and accurately review documentation
- Ability to communicate effectively in person and by phone
- Must be able to hear and understand verbal instructions and workplace communications
Work Environment
- Position operates in both office and manufacturing plant environments
- May be assigned to specific shifts or working hours based on business needs
- Exposure to varying conditions including temperature fluctuations, manufacturing equipment, and intermittent loud noise
- Requires close attention to detail and the ability to perform repetitive tasks accurately
- Ability to work effectively as part of a team in a fast-paced environment
- Must follow established procedures and safety requirements at all times
- Strong concentration and focus are required to ensure accuracy and quality of work
Travel Requirements
Why Apply?
This is an excellent opportunity for someone looking to start or grow their administrative career in a structured manufacturing environment. The role offers hands-on experience supporting quality and documentation processes while working alongside a collaborative team focused on accuracy and continuous improvement.
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