| Location | Merrillville, IN |
Calendar and Time Management: Manage the executive's daily schedule, appointments, meetings, projects, and priorities, including short-term and long-term planning.
Meeting and Travel Coordination: Schedule meetings and travel arrangements, prioritize appointments, and communicate relevant details to participants.
Priority and Deadline Management: Balance competing priorities, manage workflows, and ensure critical projects and deadlines are met.
Meeting Preparation: Gather and organize the necessary documents, materials, and information to ensure the executive is prepared for upcoming meetings.
Budget Tracking: Maintain budget records, monitor expenditures, and keep the executive informed of budget status.
Expense Processing: Process executive expense reports according to company guidelines and ensure timely payment and reimbursement.
Information and Presentation Support: Collaborate with team members to collect, organize, and prepare information for presentations, projects, and strategic planning.
Communication and Confidentiality: Handle phone calls, emails, and postal mail inquiries, respond appropriately, and maintain the confidentiality of sensitive information.
Team Collaboration: Provide backup support to colleagues when needed and contribute actively to team and company goals.
Administrative Process Improvement: Recommend, develop, implement, and maintain efficient administrative procedures, including electronic and paper-based filing systems.
Reporting and Data Management: Create reports, spreadsheets, and graphs by collecting, compiling, organizing, and presenting data.
High school diploma or equivalent.
Three years of recent experience in project coordination or related administrative support.
Strong organizational and time management skills, with the ability to manage multiple responsibilities in a fast-paced environment.
Excellent attention to detail and a willingness to handle tasks of varying complexity.
Strong written and verbal communication skills, with the ability to communicate clearly, confidently, and professionally.
Excellent interpersonal skills, including the ability to build relationships and work effectively with internal and external stakeholders.
Demonstrated tact, discretion, diplomacy, and the ability to handle confidential and sensitive information.
Professional and positive demeanor.
Strong planning and project management skills, with the ability to manage tasks from initiation through completion.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Experience scheduling appointments and maintaining calendars.
Knowledge of professional document formatting and preparation, including reports and business letters.
Associate's degree.
Bachelor's degree from an accredited college.
Five to eight years of experience in an administrative support role.