Administrative Assistant

Casa DE La Familia

Santa Ana, CA

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JOB DETAILS

SALARY

$18–$20 Per Hour

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Community Programs, Community and Social Services, Contact Management, Crisis Intervention, Detail Oriented, English Language, Establish Priorities, Executive Assistant Skills , Fax Machines, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Multilingual, Multitasking, Nonprofit, Office Equipment, Office Management, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printers, Problem Solving Skills, Psychology, Reporting Skills, Sociology, Spanish Language, Systems Maintenance, Telephone Skills, Time Management, Travel Planning, Vendor/Supplier Selection, Writing Skills

LOCATION

Santa Ana, CA

POSTED

Today

Casa de la Familia is looking for an administrative assistant to join our team!

Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services.

Job description

We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Requirements

Bilingual (English-Spanish)
Courses taken in psychology/sociology

Salary Range:

$18-$20 per hour

Administrative Assistant

Casa DE La Familia

Santa Ana, CA

About the Company

Casa DE La Familia

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