Join a Team Where Your Organization Makes an Impact!
We're looking for an Administrative Coordinator who enjoys creating exceptional experiences for clients and teammates alike. If you're highly organized, thrive in a fast-paced environment, and enjoy being the person who keeps everything running smoothly, we'd love to meet you.
In this role, you'll be the welcoming face of our office, a trusted resource for our team, and a key contributor to the day-to-day operations that keep our business moving forward. No two days are exactly the same, making this an excellent opportunity for someone who enjoys variety, collaboration, and making a meaningful impact behind the scenes.
We're looking for someone who is dependable, detail-oriented, and enjoys helping others succeed.
What You'll Do:
- Assist in creating an organized, efficient, and welcoming workplace .
- Greeting clients and visitors with professionalism while creating a positive first impression.
- Managing incoming calls, directing inquiries, and ensuring messages reach the appropriate team members.
- Coordinating conference rooms, meetings, technology, and catering for client and internal events.
- Processing and distributing client documents, including electronically filing and delivering tax returns.
- Handling incoming and outgoing mail, email correspondence, and secure client portal communications.
- Keeping the office running smoothly by managing supplies, organizing files, stocking shared spaces, and maintaining common areas.
- Operating office equipment and coordinating maintenance when repairs are needed.
- Assisting with expense reports and a variety of administrative projects.
- Entering and maintaining client information within internal systems with accuracy and attention to detail.
- Preparing daily cash deposits and supporting routine administrative accounting functions.
- Jumping in wherever needed to support the team and help meet deadlines.
You'll be a great fit if you have:
- A high school diploma or equivalent (an associate's or bachelor's degree is a plus).
- Three or more years of administrative experience, ideally within a professional services environment.
- Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
- Excellent communication skills, both written and verbal.
- Outstanding organizational and time-management abilities.
- The ability to manage multiple priorities while maintaining accuracy and professionalism.
- Confidence working independently and collaborating with colleagues at every level of the organization.
- Experience using multi-line phone systems and standard office technology.
- The ability to occasionally stand, bend, or lift office materials as needed.
Employees enjoy:
- Comprehensive medical, dental, and vision coverage
- FSA and HSA options
- Employer-paid life insurance plus optional supplemental coverage
- Short-term and long-term disability insurance
- Critical illness and accident coverage
- A 401(k) plan with company matching and traditional or Roth contribution options
- Competitive compensation with annual performance and salary reviews
- Generous paid time off and flexible work arrangements where applicable
- A casual "dress for your day" approach to workplace attire
- Ongoing training, continuing education, and professional development opportunities
- Employee recognition programs that celebrate great work throughout the year
- Support for professional memberships and community involvement
- A collaborative, team-oriented culture where your ideas are valued and your contributions make a difference
If you're looking for a role where you can build relationships, stay engaged, and be an essential part of a growing team, we'd love to hear from you.
Work Location: In person