Administrative Assistant

Administrative Assistant III

Location: Richland, WA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $20.00 $31.00 / Hour (USD)
• Shift / Schedule: Days (4 days/week 10 hours/day)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

Under minimal supervision, this role performs advanced, diversified, and confidential administrative duties and provides day-to-day administrative support. The position involves performing administrative activities on behalf of management, including interacting with staff across the organization and with other departments. Core responsibilities include secretarial and administrative duties in support of normal department functions such as word processing, record keeping and filing, arranging meetings, answering telephones, directing visitors, and scheduling activities.

Key Responsibilities

• Maintain documents in accordance with recordkeeping requirements.
• Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures.
• Monitor all department personnel qualifications to ensure qualifications are properly maintained.
• Facilitate new department staff on-boarding (e.g., supplies, equipment, office orientation), schedule performance appraisals, and prepare personnel-related paperwork/records (e.g., SSIS, ERCS).
• Prepare various reports, correspondence, and presentations often of a confidential nature and for key audiences including senior management and the board.
• Provide office management and administrative support for the department.
• Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner, answering all questions as able as a first point of contact.
• Distribute department mail and faxes daily, monitoring for items of a sensitive nature (e.g., Department of Labor allegations) and alerting appropriate staff in a timely manner.
• Maintain office supply inventory and place special orders within budget or as approved; coordinate department facility and equipment needs (e.g., office furniture, printers, work orders).
• Serve as department subject matter expert for AR system.
• Generate ARs, prepare weekly reports, and track all actions to timely closure; coordinate dispositioning of AR-CF CRs.
• Design and maintain the CF Corporate SharePoint site.
• Initiate contract requisitions and changes.
• Coordinate annual funding of all CF contracts.
• Serve as credit card custodian; reconcile monthly billing; register staff for training; other duties as assigned.

Required Skills

• Ability to handle sensitive and confidential information professionally and with discretion.
• Proficient in the use of Microsoft Office (i.e., Word, Excel, PowerPoint, Outlook, Access).
• Must have strong administrative, organizational, planning, and time management skills.
• Ability to handle complex projects.
• Ability to work under pressure and tight schedules.
• Perform work with minimal supervision.
• Must be detail oriented.
• Ability to be creative and participate as a valued team member.
• Able to solve problems, exercise good judgment, and make good decisions.
• Have effective communication skills, both oral and written.
• Must have the ability to take initiative and act independently.
• Good interpersonal skills.
• Ability to effectively interface with management/staff of various organizations and senior management team.

Education Requirements

• High school diploma or GED required.
• Minimum of five years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
• Record of professional development to enhance skills and knowledge for responsibilities assigned (e.g., courses taken related to job enhancement or career growth).
• Ability to prepare documents utilizing Microsoft Office programs and information management tools (Word, Excel, PowerPoint, and Action Tracking).
• Knowledge of general to advanced office management techniques including but not limited to spelling, grammar, punctuation, and use of standard office equipment.
• Proper professional office etiquette.

Required Experience

• Minimum of five years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-18140

Industry: Administrative & Support

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