Administrative Assistant

Administrative Assistant

Location: Provo, UT

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $25.00 $29.00 / Hour (USD)
• Shift / Schedule: Monday Friday, 8:00 AM 5:00 PM (approximately 40 hours/week; no overtime anticipated)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

We are looking for a friendly, organized, and reliable Workplace Experience (WX) & Front Desk Receptionist to be the welcoming face of our Seattle office. In this role, you will be the first point of contact for visitors, clients, candidates, and staff, while supporting the smooth day-to-day operations and administrative needs of our workplace. The ideal candidate takes pride in maintaining high office standards, demonstrates strong initiative, and is passionate about delivering an exceptional employee experience.

Key Responsibilities

• Welcomes employees, candidates, clients, partners, and other guests as a positive first point of contact to our office
• Awareness of site events, executive leadership, schedule, and external visitors
• Assisting with vendor screening
• Assist with real estate and WX initiatives and projects
• Process all deliveries to and from the office
• Manage office supply inventory and stocking supplies; placing orders and maintaining an organized backstock throughout the entire office
• Floor checks in common areas once a day
• Provide support to real estate, facilities, and WX onsite team as needed
• Assist with coordination and support for all site events
• Assisting with the parking management, passes, and validation
• Monitor and respond to incoming front desk emails in a timely and professional manner
• Perform a variety of general administrative tasks including scheduling, data entry, filing, and general correspondence
• Troubleshooting and use of technology including: badging, Envoy, Zoom, Coda, and Ticketing system
• Knowledgeable of local restaurants, venues, and social hubs; assist in booking executive conference rooms, transportation, meals, and outings as needed
• Support other sites with day-to-day needs where no Workplace Experience on-site presence
• Owns day-to-day reception cleanliness takes pride in maintaining a high standard in our environment, particularly front desk reception
• Consistently thinks of ways to improve the office environment Employee Experience is paramount
• Oversee badging, guest checking in / checking out process
• Checking spaces for items needing attention; generating tickets to appropriate departments

Required Skills

• Experience with administrative tasks, work order systems, and access control systems
• Strong customer service skills
• Ability to manage multiple projects at one time
• Ability to lead projects with little supervision
• Very detail-oriented and extremely organized
• Must be flexible and able to quickly react to last-minute changes
• Excellent interpersonal skills
• Demonstrate exceptional communication skills, with the ability to confidently engage with customers and collaborate effectively with employees at all levels within the organization
• Dependable with a strong record of consistent and punctual attendance
• Exhibit a strong sense of urgency and attentiveness to ensure timely responses and resolutions to inquiries, fostering a positive and efficient workplace environment
• Must demonstrate a strong commitment to fulfilling the entire contract duration of the role

Required Experience

• 1 2 years of experience in a similar role (ideally in customer service, receptionist, and admin)

Education Requirements

• Bachelor's degree preferred

Important Notes

• This is a true receptionist role: front desk, handling incoming visitors; no incoming calls
• Interview process: Round 1 Virtual Zoom with hiring manager; Round 2 Team panel onsite interview (2 4 people)
• Extension possible; conversion possible with good performance

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-10610

Industry: Administrative & Support