Administrative Assistant - PDHC
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Job Details
Requisition #:
214846
Location:
Tallahassee, FL 32312
Category:
Administrative/Clerical
Salary:
$15.00 - $17.00 per hour
Position Details
PDHC Administrative Assistant
Aveanna Healthcare – Tallahassee Pediatric Day Health Care Center
Work Location:3492 Martin Hurst Road, Tallahassee, FL 32312
Position Overview
The PDHC Administrative Assistant plays a key role in keeping our Pediatric Day Health Care Center running smoothly. This position oversees day-to-day office operations and provides top-tier customer service to both internal and external clients, supporting all clinical and operational activities within the branch.
️Essential Job Functions
Support the Administrative Director and Clinical Manager in organizing front office operations
Maintain nurse licensure and credential expirations to ensure compliance with state and federal regulations
Order and manage supplies for clinical operations — including forms, medical provisions, equipment, and marketing materials
Assemble and submit new employee paperwork to corporate for processing
Triage calls to support clinical and staffing operations
Accurately enter patient and employee data into SAM
Compile and enter QI data for monthly tracking
Sort, file, and maintain patient and employee records
Prepare and copy orientation packets for new hires
Greet visitors, assist families, and direct them to appropriate staff
Document pick-up and drop-off times for children and prepare transportation and attendance reports
Maintain knowledge of emergency procedures and assist nursing staff as needed
Report all complaints immediately to the administrator
Requirements
High school diploma or GED
Minimum of two (2) years of general office experience
Proficient typing and Microsoft Office skills
Preferences
Experience in payroll and/or human resources
Background in private duty, home care, or healthcare settings
Advanced Excel skills a plus
Skills & Abilities
Maintain confidentiality and professional boundaries
Remain calm, organized, and professional in stressful situations
Strong attention to detail and time management
Effective problem-solving and conflict resolution abilities
Excellent communication and organizational skills
Physical Requirements
Ability to speak, read, write, and understand English
Frequent lifting or carrying up to 25 lbs; occasional lifting up to 50 lbs
Ability to walk, stand, bend, kneel, and twist for extended periods
Ability to sit and climb stairs as needed
Must have adequate vision and hearing acuity
Work Environment
Performs duties in an office environment during agency operating hours
Must be able to function in varied environments, which may involve exposure to allergens or other conditions
Possible exposure to blood, bodily fluids, or infectious diseases
️Other Duties
This job description is not designed to cover all activities, duties, or responsibilities that may be required. Duties and responsibilities may change at any time with or without notice.
Equal Employment Opportunity & Affirmative Action
Aveanna provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We comply with all state and local laws governing nondiscrimination in every location where the company operates.
CCPA Notice for Job Applicants, Contractors, and Employees Residing in California
As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.
Notice for Job Applicants Residing in California (
Notice for Job Applicants Residing in Florida
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It all started with a simple idea: How can we help people live better lives by providing better home healthcare? That idea became a company called Aveanna, dedicated to bringing new possibilities and new hope to those we serve.
At Aveanna, we believe that the ultimate place for caring is right in the comfort of home. We are a new company that has quickly established itself as a pre-eminent, national leader in healthcare as well as homecare. We believe in clinical excellence, innovation, and compassionate care to every patient and family we are privileged to help. But what sets us apart most is our focus on the relationship between the caregiver and the patient. By surrounding our patients with superior resources, and by giving our caregivers better technology and training, we are able to provide superior healthcare that makes a difference in what’s possible in outcomes and daily living.
Aveanna’s leadership team has worked for more than 40 years building other great home healthcare companies on a national level. Now that experience is building the healthcare company of the future. Today, Aveanna Healthcare cares for patients and families in 33 states through our rapidly growing network of more than 300 branch offices, offering a variety of care and services to more than 40,000 children and adults.