Accidental Death and Dismemberment (AD&D), Administrative Skills, Calendar Management, Card Processing, Communication Skills, Computer Skills, Corporate Event Management, Dental Insurance, Employee Assistance Plan, Expense Reports, Health Plan, High School Diploma, Hospital, Insurance, Inventory Management, Leadership, Mail Processing, Microsoft Office, Organizational Skills, Presentation/Verbal Skills, Preventive Medicine, Problem Solving Skills, Purchasing/Procurement, Reimbursement, Team Lead/Manager, Telephone Skills, Time Management, Vision Plan, Writing Skills
Administrative Assistant
The Administrative Assistant at Quanta Infrastructure Solutions Group, LLC (QISG) provides direct administrative support to the leadership team at QISG.
What You'll Do
- Answers and transfers incoming phone calls, screening when necessary
- Welcomes and directs visitors and clients
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors
- Assists with the coordination and planning of company events and meetings
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts
- Maintains conference rooms, kitchen, and other meeting rooms
- Assists leadership team with processing purchasing card and expense reports
- Coordinates visitor and/or new hire seating
- Retrieves and distributes office mail; sends outgoing mail and prepares fed-ex packages
- Adheres to internal standards, policies, and procedures
- Performs special projects and completes other duties as assigned or requested
What You'll Bring
- High School diploma, or equivalent
- 3+ years' experience in an administrative support role
- Ability to influence and communicate effectively with other team members
- Strong problem evaluation/solving skills
- Strong team building skills
- Strong organizational and time management skills
- Strong communication skills (verbal and written)
- Strong computer skills (Microsoft Office)
What You'll Get
QISG Benefits Highlights
- Competitive Compensation
- Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
- 24/7 telehealth (Teladoc)
- Employee Assistance Program (EAP)
- Company-funded HSA and pre-tax savings options
- 401(k) Retirement Plan
- No-cost Short- and Long-term Disability
- Employer-paid basic Life & AD&D Insurance
- Paid Time off (PTO) and 10 Paid Holidays
- Paid Parental leave
- Education Reimbursement and Professional Development
- Employee discount program and optional insurance offerings:
- Identity Theft Protection
- Accident Insurance
- Voluntary Life (spouse and child)
- Critical Illness
- Hospital Indemnity
- Pet Insurance
Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.