Administrative Assistant - Office of General Counsel

Job Vacancy Announcement

Position Information

Functional Title Administrative Assistant - Office of General Counsel Position Type Classified Appointment Type Regular FTE %

100%

Work Schedule (if atypical) University Overview

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university-it's a home for passionate individuals like you.

At the University of La Verne, we embody four core values that set us apart-Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you're fueled by these principles and are eager to make a meaningful impact, your journey begins here.

With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.

Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

Under the general supervision of the Vice President for Legal Affairs & General Counsel, the Administrative Assistant provides comprehensive administrative, operational, and customer service support for the Office of General Counsel. The position serves as the primary point of contact for individuals interacting with the office, coordinates office operations, manages schedules and records, assists with document preparation and file management, and supports the administration of legal, compliance, and Title IX activities.

This position handles highly sensitive and confidential information and exercises discretion, professionalism, and sound judgment in all interactions.

Minimum Qualifications

• High school diploma or equivalent.
• 3 years of administrative support experience
• 3 years of customer service and office administration
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and business software applications.
• Ability to prioritize multiple assignments and meet deadlines.
• Strong customer service and interpersonal skills.
• Ability to interact professionally with students, faculty, staff, administrators, attorneys, and external stakeholders.

Preferred Qualifications

• Associate's degree in Business Administration, Public Administration, Legal Studies, or related field.
• Experience supporting legal, compliance, HR, or executive-level offices.
• Experience in higher education.
• Experience working with confidential records and information.
• Experience with records management systems or case management software.
• Familiarity with legal office operations and terminology.
• Experience with document management systems.
• Knowledge of higher education administrative practices.
• Experience supporting executive leadership.

Benefits Summary

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation

Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University's 403B retirement plan, and a generous time off plan.

Employment is contingent upon successful completion and clearance of a background check and employment verification.

Location La Verne Main Campus Number of Vacancies 1 Physical Demands Summary

The physical demands include the ability to sit, stand, walk, bend, and lift up to 20 pounds occasionally. Clear verbal and written communication is essential, as the position involves frequent interaction with colleagues, clients, or external partners.

The noise level is generally low to moderate. The position may occasionally involve meeting deadlines or managing multiple priorities, which can require sustained focus and mental stamina.

Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration 20lbs Describe work environment This position is based in a standard office environment and primarily involves sedentary work. Employees are expected to spend extended periods of time working at a desk, using a computer, and engaging in routine office tasks such as emailing, attending m

Duties

Specific Duties

Office Administration and Operations

• Serve as the primary administrative support for the Office of General Counsel.
• Manage office communications, including phone calls, email correspondence, and visitors.
• Coordinate calendars, meetings, interviews, hearings, and appointments for the General Counsel and office staff.
• Prepare, format, proofread, and distribute correspondence, reports, presentations, and other documents.
• Maintain office filing systems, including electronic and physical records.
• Monitor office budgets, purchasing activities, invoices, reimbursements, and supply inventories.
• Coordinate travel arrangements and process related expense reimbursements.
• Organize and maintain office procedures to ensure efficient operations.
• Schedule and coordinate trainings, meetings, and special events sponsored by the office.

Percentage Of Time Specific Duties

Legal and Contract Administration Support

• Provide administrative support for legal matters, contract management activities, and litigation files.
• Assist with document tracking, routing, retention, and records management.
• Maintain contract databases and tracking systems.
• Coordinate requests for documents and information from campus departments.
• Prepare routine correspondence and administrative reports.
• Support public records requests and litigation hold administration as directed.
• Assist with maintaining legal and compliance-related records and documentation.

Percentage Of Time Specific Duties

Title IX and Compliance Administrative Support

• Provide administrative support for the Title IX Coordinator and Title IX Investigator.
• Schedule intake meetings, interviews, hearings, training sessions, and related appointments.
• Maintain confidential case files and records in accordance with University policies and applicable legal requirements.
• Assist with case tracking and reporting functions.
• Prepare routine notices, correspondence, and informational materials using approved templates.
• Coordinate logistics for training, prevention, and outreach programs.
• Support record retention and reporting requirements associated with Title IX and related compliance obligations.

Percentage Of Time Specific Duties

University Service and Other Duties

• Participate in departmental and University meetings as assigned.
• Assist with special projects and office initiatives.
• Provide administrative support during audits, reviews, and compliance assessments.
• Perform other duties as assigned.

Percentage Of Time

Salary Range

Minimum: $21.86 Maximum: $26.04

Posting Detail Information

Posting Number 2024-251212SA Special Instructions to Applicants

The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Open Date 11/02/2026 Close Date Open Until Filled No

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?
• HigherEdjobs.com
• AcademicCareers.com
• University of La Verne Website
• Referred by University of La Verne Employee
• Other

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents