Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department School of Nursing Dean's Offic Overview

The School of Nursing is one of eight schools that make up Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education.

The School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelor's, master's, post-master's certificate, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Department of Student Engagement and Wellbeing within the School of Nursing. The Administrative Assistant is a critical member of the Department of Student Engagement and Wellbeing, supporting the Assistant Dean and the staff to fulfill the department's mission of providing excellent service to all School of Nursing students through various forms of communication for all four sites of Student Engagement and Wellbeing's staff and students and community of Rutgers University. This position reports to the Assistant Dean for Student Engagement and Wellbeing, with a dotted line reporting to the Assistant Director for Student Engagement and Wellbeing - Newark, and the Department Administrator for Administration and Student Affairs, and is responsible for managing the processes for the department including the following: budget management, budget tracking, operations for event planning, room reservations, facilities request and work orders, tracking student curriculum records, confidential students of concern, benchmarking, preparing important files for meetings, compiling data, and managing complex calendars.

Among the key duties of the position are the following:

• Provides support for regularly scheduled in-service training programs and retreats related to professional development and leadership development for students.
• Assures the confidentiality of this process, and monitors that the process is working well with the external reviewers.
• Prepares, explains, and implements administrative guidelines and departmental procedures to staff and to the general public.
• Provides executive support to the department of Student Engagement and Wellbeing (full and part-time).
• Prepares items to process reports.
• Ats as the primary contact for website updates.
• Disseminates information to faculty, staff and to the students.
• Coordinates events and appropriate logistics (venue, ordering food, coordinating audio/visual needs, drafting and distributing invitations, tracking RSVPs).
• Communicates with faculty, staff, students and guests, and vendors in planning special events. Provides resolutions to an assortment of problems of moderately complex scope.
• Uses judgment within defined practices and procedures.
• Assists with other duties as assigned.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Exceptional communication skills, both written and oral.
• Ability to work independently, multitask, and problem-solve.

Preferred Qualifications

• A degree in student personnel services, higher education administration, management, or other related field.
• 3-5 years of experience that demonstrates knowledge and understanding of administrative and office management responsibilities and execution in the collegiate student services domain.

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 26ST2088 Posting Open Date 11/10/2026 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree or an equivalent combination of education and/or experience?

• Yes

• No

• • Are you a current member of URA-AFT Administration?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents