Administrative Assistant N

Third Judicial Circuit of Michigan

Detroit, MI

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JOB DETAILS

SKILLS

Administrative Skills, Background Investigation, Communication Skills, Consulting, Copying Machines, Database Administration, Equipment Maintenance/Repair, Federal Laws and Regulations, File Maintenance, Funding, High School Diploma, Identify Issues, Inventory Management, Legal Documents, Legal Reports, Lift/Move 25 Pounds, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Outlook, Microsoft Word, Office Equipment, Office Management, Plan Meetings, Record Keeping, Reporting Skills, Spreadsheets, State Laws and Regulations, Statistics, Telephone Skills, Time Management

LOCATION

Detroit, MI

POSTED

3 days ago

Description

SUMMARY:
Under direct supervision, provides administrative support to individuals with broad managerial responsibilities. Activities include the full range of secretarial functions and report preparation, record maintenance, office management assignments, andother administrative support functions. Employees in this title are expected to maintain a professional appearance and demeanor.

This is an at-will position serving at the pleasure of the Court which may unilaterally exercise the power to terminate your employment at any time, with or without cause.

ESSENTIAL FUNCTIONS:
• Creates correspondence, reports, legal documents, and a variety of other documents from verbal or machine dictation, straight copy or verbal direction.
• Reviews, distributes, and routes mail, arranges maintenance and repair of office equipment, prepares requisitions and vouchers, and maintains correspondence files.
• Prepares reports requiring knowledge of internal procedures and departmental policy, includes summarizing statistical data and information from several sources.
• Creates and maintains records in databases, spreadsheets, and logs.
• Maintains all confidential files. Receives and files documents timely in the appropriate file. Copies files when necessary.
• Updates reference books, manuals, files, records and consults same to obtain desired information on a specific subject.
• Answers telephone and receives visitors; answers inquiries or directs to appropriate sources.
• Distributes forms and applications upon request.
• Arranges appointments and other meetings ensuring that all parties are notified.
• Orders and maintains inventory of office supplies.
• Operates computers, copy machines and other office equipment.
• Performs other duties as assigned.

QUALIFICATIONS, LINCENSES AND CERTIFICATIONS:
• High school graduation or its equivalent.
• Four (4) years of progressively responsible, administrative work experience.
• Experience using MS Word, Excel, and Outlook and relevant software and systems.

KNOWLEDGE, SKILLS AND ABILITIES:
• Ability to apply general rules to specific problems to produce positive results.
• Ability to effectively communicate information and ideas with internal and external customers in plain language that they can understand.
• Ability to deal calmly and effectively in high stress situations.
• Ability to establish and maintain effective working relationships with Directors, coworkers, employees, officials and external contacts.
• Ability to meet and interact with the public and deal courteously and effectively with their questions or problems, seeking assistance when needed.
• Ability to operate office equipment.
• Ability to understand and carry out instructions and to request clarification when needed.
• Ability to identify issues and to use logic and reasoning to determine the appropriate next action(s) and proceed with the proper resolution.
• Skill in managing one's own time, as well as the ability to meet deadlines.
• Thorough knowledge of Court processes and procedures.
• Proven ability to exercise sound judgment and maintain confidentiality.
• Ability to work with a diverse population.

ADDITIONAL REQUIREMENTS:
• Successful completion of criminal and IV-D background check, fingerprinting and rechecks.
• Applicants must be legally authorized to work in the U.S.

PHYSICAL REQUIREMENTS:
• Must be able to lift 25 lbs.

The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.

Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.

NOTES:
03/30/2023 Created new job title and classification code

10/01/2025 Updated for content

03/19/2026 Updated for content

Requirements

ELIGIBILITY: This examination is open to anyone who meets the minimum qualifications.

SELECTION: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process may be placed on the eligibility list.

NOTE: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable. THE COURT MAY LIMIT FURTHER CONSIDERATION TO THE APPLICANTS WHOM APPEAR TO BE MOST QUALIFIED.

SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)

Evaluation of Training, Experience & Personal Qualifications Pass/Fail

Interview 100%

APPLICATION PROCEDURE& DEADLINE:

APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: www.3rdcc.org. The direct link to this site:

A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018.

POSTING: This notice must be posted on all bulletin boards until the filing date has expired.

** AN EQUAL OPPORTUNITY EMPLOYER **

Equal Employment Opportunity Policy

The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.

In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.

Administrative Assistant N

Third Judicial Circuit of Michigan

Detroit, MI

About the Company

Third Judicial Circuit of Michigan

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