Administrative Assistant

LanceSoft Inc

Midland, TX

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JOB DETAILS

SALARY

$23–$25 Per Hour

SKILLS

Administrative Skills, Beverages, Billing, Catering Services, Cellular Telephone, Construction, Copying Machines, Custodial Services, Data Collection, Data Entry, Documentation, Expense Reports, FCC (Federal Communications Commission), Fax Machines, Hotel Reservation, IBM Maximo Asset Management, Insurance, Mail Processing, Office Equipment, On Call, PC Software, Plan Meetings, Printers, Property Maintenance, Reconciliation, Record Keeping, Reporting Skills, Spreadsheets

LOCATION

Midland, TX

POSTED

3 days ago

Location: Midland, TX 75038
Pay Range: $23-$25/hr

Job Description:

Provide a broad scope of administrative support for all Supervisors in the West Texas Construction Services group.
Process and monitor documentation, compile data, reconcile and provide reports which maintain company records and ensure audit accountability.

Principal Accountabilities (Including but not limited to):

Process invoices, mail, correspondence, time entry, expense reports, material requisitions, and other administrative paperwork.
Maintain logs, collect receipts, and verify expenditure account classification and approval.
Resolve discrepancies, reconcile statements received and verify account distribution.
Assist in coordinating meetings and other activities.
Custodian of office equipment such as fax, printer, postage, and copy machines.
Assign cell phones and coordinate repairs and billing.
Purchase and maintain office supplies and other goods.
Provide assistance to others on the use of PC software and hardware, as needed.
Perform data entry and assist in tracking and reporting information in a variety of corporate proprietary computer applications such as UltiPro, FIM, Maximo, WMIS, DEIS, EI, Client IDispatch.
Maintain records and repairs for transportation assets such as licenses, permits, inspections, registrations, and insurance.
Reports and maintains records on vehicle usage and maintenance.
Dispatch for on-call and emergency situations.
Create invoices for claims of lost or stolen materials and equipment.
May oversee building maintenance and custodial functions.
Performs all essential aspects and functions of the job as well as any other specific job requirements.
Create Job Jackets for Work Request.
Maintain spreadsheets for Job Jacket tracking.
Set up Catering for business lunches/meetings
Assist with filing and maintaining all job jacket files and archives.
Book hotels for FCC and Supervisor travel.
Purchase beverages and snacks and stock kitchen area.
Contact Contractors weekly to acquire availability and maintain availability spreadsheet.

About the Company

LanceSoft Inc

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/

Administrative Assistant

LanceSoft Inc

Midland, TX

About the Company

LanceSoft Inc

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